Academic Intern

Academic Intern - DIS Stockholm
DIS is seeking an Academic Intern in Stockholm. In this role, you will assist with a wide range of academic administrative tasks. The successful candidate will work directly with staff and faculty on a daily basis, with occasional student-facing tasks. If you thrive in a fast-paced environment and you adapt well to change, this is an opportunity for you to gain experience in an academic study abroad setting and to expand your general office and collaborative skills.
This position is open only to DIS alumni who have completed their undergraduate degree or higher. It is important that you bring your student perspective from the DIS program. This is a full-time internship of 12 months as part of the DIS Post-Graduate Internship Program. Read more about the program here: https://disabroad.org/dis/jobs-and-internships/internship/
The Academic Administration at DIS Stockholm consists of 4 people: the DIS Director of Academic Administration and Outreach, two Academic Coordinators, and the Academic Assistant. This team works to ensure each semester runs smoothly by providing academic support and streamlining processes in collaboration with DIS faculty and other DIS staff. The new colleague in our team will have a special affiliation with fields of relevance based on your educational background and interests. Your knowledge will be strengthened through work and talks with DIS faculty, and you will gain essential experience that can guide you in your future career decisions.
Your Profile:
Highly flexible mindset and adaptable to change
Ability to multi-task daily, while understanding, maintaining, and meeting deadlines
Thrive in a fast-paced, dynamic organization
Organized and able to prioritize different tasks as needs change
A team player in a dynamic and collaborative environment
Service-minded and innovative, with a self-motivated and dedicated work ethic
Desire to produce high-quality work, while also reflecting upon and learning from mistakes that occur along the way
Microsoft Office skills (Outlook, Teams, Excel, and Word)
Flexible with working hours, to account for after-hour events and spontaneous projects

Tasks & Responsibilities
Assist in logistical and administrative planning for the academic semester such as scheduling meetings, preparing relevant materials, obtaining supplies, proctoring exams, and communicating with internal and external relevant staff/contacts
Assist in preparing textbooks and course materials for faculty
Organize and maintain the DIS library, including textbook pick-up/drop-off for students
Serve as a point of contact and support for faculty and staff in person and via email
Take ownership in planning and executing events, workshops, and seminars across DIS
Co-lead DIS study tours, providing logistical support for the faculty and students
Assist with faculty development seminars and faculty-focused events
Proofread and check Canvas syllabi and field study information before each term
Plan, assist, and support arrival/academic orientation for semester and summer terms
Assist in planning and staffing the end-of-semester Festival
Document academic events, including photos and text, and create social media posts

The application deadline is March 5, 2024 at 11:59 PM CET.
In addition to a CV, please include a maximum 1-page cover letter addressing the following, in addition to other relevant information:
Do you have particular skills or prior experiences that you believe will be relevant and useful for this position and to DIS?
What do you expect to learn and accomplish out of your time as a DIS intern in Stockholm?

Interviews will be held via Zoom. If you are selected for an interview, we kindly request your availability between 3 pm – 8 pm Stockholm local time.
Start date is June 1, 2024.