Administatörer till Japanska Ambassaden

The Embassy of Japan in Sweden has vacancies for Protocol section and Culture and information section.


Main duties:

Protocol section: Personal Assistant to the Head of Mission

- Establishing and maintaining daily schedules, including arranging appointments, business trips, registration for outside meetings/seminars, etc.
- Arranging official lunches and dinners.
-Taking care of visitors to the Embassy.
- Handling outgoing and incoming correspondence (telephone calls, e-mails, letters, etc.).
- Maintaining electronic and paper records ensuring information is organised and easily accessible.
- Conducting research and prepare a summary report as assigned.
- General assistant duties for the diplomats in charge.

Culture and information section

- Organising various forms of public relations activities.
- Organising cultural events.
- Managing Embassy's website and social networking service.
- Running scholarship and exchange programmes.
- General assistant duties for the diplomats in charge.


Qualification requirements:

Protocol section
- In-depth knowledge of administrative work
- Excellent organisational and time-management skills
- Good communication and team-work skills
- Excellent command of the English and Swedish language, and preferably with a good command of Japanese
- Working knowledge of Microsoft Office (Word, Excel, and PowerPoint)

Culture and information section
- Excellent command of the English, Japanese and Swedish languages - reading, writing and speaking.
- Strong interest and knowledge about Japan on various aspects related to Japan
- Computer skills - including social networking services and HTML for website administration and management
- Working knowledge of Microsoft Office (Word, Excel and PowerPoint)
- Good communication and team-work skills


Application:

All documents must be prepared in English
Required application documents include:
(1) A brief resume or CV
(2) A letter (within A4 1 page) describing how the applicant is qualified for the position *To apply for the Culture and information section, a separate version in the Japanese language (within A4 1page) is additionally required.
(3) A copy of Swedish national ID or passport identification page
(4) A copy of the working permit (for non-Swedish applicants)

Please submit each of the required documents as a separate PDF or MS Word file to admin@st.mofa.go.jp no later than 4pm, May 9, 2022. Please clearly indicate in the email title for which position you are applying, "Protocol section" or "Culture and information section." If you wish to apply for more than one position, please send each of them in a separate email. If you prefer printed forms, the documents should be reached at the Embassy by the deadline stated above.

TO:
Embassy of Japan in Sweden
Administration Section
Gärdesgatan 10
115 27 Stockholm