Administration Assistant, Legal / Paralegal

We are now looking for a Administration Assistant/Paralegal to our office in Malmö. You will be a part of the Global Legal Department and the position will rapport to Head of Legal, Nordics & Baltics. The role will require some occasional travel within host country & Zone.

Key responsibilities are:
Invoicing
- Regular recording of invoices, management of accruals & payment follow up.
- Prepare monthly, quarterly & annual reports on spend by country & function.
- Analyse performance compared to targets & rolling forecast.

Systems
- Organize, use & maintain Sharepoint/Knowledge Portal.
- Help develop systems to reduce duplication & improve document management.
- Generally improve the efficiency of general admin within the team.

Paralegal
- Assist the lawyers with scheduling & preparation for important meetings (including the preparation of papers & agendas).
- Act as minute/note-taker.
- Ensure that actions from meetings are noted & followed up.
- Coordinate, proof read, assemble, organize & finalize legal documents for execution by Directors & Management.

General Secretarial
- Provide a shared secretarial support to a team of 11 lawyers located across the Zone.
- Maintain electronic diaries & ensure effective use of the diary system by the lawyers as well as scheduling meetings, producing agendas & minutes.
- Help arrange delivery of training & roll-out of compliance programs to various businesses across the Zone.
- Manage general administration including IT, stationary, purchasing & day to day functions.
- Point of contact for internal & external customers both over the phone & face to face. This involves answering queries, arranging any meetings that are needed as well as taking & delivering phone messages.
- Other routine admin such as post, scanning & photocopying.

Qualifications that we require are:
- Ideally a diploma or degree in business/accounts.
- Able to touch type, quickly & accurately with an excellent level of English grammar & spelling.
- Excellent competency in Microsoft Office (Word, Excel & PowerPoint are used daily) & SharePoint.
- English (Fluent). Other languages are preferred but not essential.
- Previous experience required, preferably within the legal industry (private practice or in-house).

Your personality is the key to successes in this position. As a person, you have a professional appearance & attitude and loves working within a busy office.
You are customer focused with excellent organisational skills and have great communication & interpersonal skills.

An international and dynamic workplace
You will be part of a dynamic culture where you will have a broad range of interfaces with a lot of contact to competent and passionate colleagues in different entities across the company. Schneider Electric, it is of great importance that the employees develop themselfes with the business, and this is also true for this position.

Interested?
For more information, please contact local HR, Dina Zadeh at +46 72 543 07 85
Apply thru our website www.schneider-electri.com/se or the link below ?ansök här? as soon as possible but the 18^th of October at the very latest.

We look forward to receive your application!