Administration Specialist to a medtech company

Introduction

We are looking for a person that wants to work as an Administration Specialist. The role includes a wide range of tasks and responsibilities, such as ensuring that all administrative work flows smoothly.

The position is new, and we are looking for a person who like to work in a central role with a lot of contact with various stakeholders. You will primarily support Sweden, but you operate in an international context as the company is represented all over the world.

What does a normal day look like?

The tasks vary from day to day and is both operational and strategic and you will work closely with all our colleagues who are based all over the world.

You will be a key stakeholder and contribute with your skills and ensure that all the administrative work flows as smoothly as possible. The role is broad, and you will have the opportunity to shape its tasks and responsibilities. Example of responsibilities:

•        Primarily support legal / compliance and quality management with administrative tasks

•        Key user for managing various administrative workflows, data management, supplier management, setting up templates, processes and routines as well as payment and invoicing support

•        Planning and coordinating administrative procedures and systems and devising ways to streamline processes

•        Central point of contact for follow-up and archiving of contracts within Contract Management

•        Support for organizing local audits, meetings and trainings

•        Onboarding of new employees, arrange training and responsible for administration of company cars

•        Manage event venues and travel arrangements

Who are we looking for?

We are looking for someone who like to keep things in order to ensure that the daily operation can run as smoothly as possible. We believe that the successful candidate has a couple of years of experience from a similar administrative role, maybe as an Administrative Assistant or Project Administrator. We value previous experience in working together with a legal or compliance department.

We are looking for an experienced Administration Specialist to supervise daily support operations of our company and plan the most efficient administrative procedures.

A successful Administration Specialist has excellent communication and organizational skills. The ideal candidate will be well-versed in departmental procedures and policies and will proactively work to increase the efficiency of the job.

The goal is to ensure all support activities are carried on efficiently and effectively to allow the other operations to function properly.

You are communicative and used to maintaining good working relationships and working productively with others in a team environment.

You have a strong work ethic and organizational skills, you have the ability to prioritize, work towards deadlines and be efficient. We want you to have a relevant degree in business administration or similar work experience.

You have a strong ability to communicate in both Swedish and English. If you speak other Nordic / Baltic languages, it is an advantage. Further, you are a confident user of MS Office.

Previous experience from law firm, bank, finance company or in the healthcare industry, is a plus.

Want to know more about the job position and how to apply?

The job is a permanent service starting as soon as possible.

If you have questions about the position or wonder what the process looks like, you are welcome to contact responsible recruitment consultants Clara Forsberg at clara.forsberg@thepace.se or Christina Stenbeck at christina.stenbeck@thepace.se

We review the applications on an ongoing basis and the position may be filled before the last application date. Therefore, do not wait to submit your application.

Unfortunately, we do not accept applications via email, but you can easily apply with your CV or your LinkedIn profile at www.thepace.se and you will then have to answer three short questions. If you proceed in the process thereafter, you will within two days be able to carry out two work psychological tests.

We want to gather as much facts as possible about the candidates early in the process in order to ensure the best match. You must take the tests early in the process because we want to ensure an objective, open-minded and fair selection work.