Administrative Assistant

Our client is seeking an Administrative Assistant to support the local Manager as well as provide general support for the team.The ideal candidate will play a central role in keeping the business operations/activities organized, on track and moving forward.Candidates must have exceptional communication skills, the ability to manage multiple tasks efficiently, have excellent judgment and be comfortable juggling tasks from the mundane to the more strategic.Must be able to work productively in a fast-paced, team-oriented environment with a smile and a sense of humor! Responsibilities: Managing schedules and calendars for team and group projects.Making travel arrangements and preparing itineraries.Submitting and tracking internal requests.Coordinating hiring activities and schedules.Coordinating meetings and group events.Preparing and tracking expense reports.Proofreading documents.Preparing, reviewing and responding to internal/external inquiries.Interfacing with executives (internal and external) in a manner that is professional and effective.Assisting in preparation of presentations, correspondence, memos, charts, tables, graphs, plans, etc.and perform supporting research and synthesis of information as needed.Acting as liaison to other departments and with outside agencies/organizations.Providing high-level support to executive staff as required.Handling sensitive, confidential and non-routine information. Requirements: BA/BS Degree with excellent academic credentials.3-5 years administrative experience supporting a team in a fast-paced, dynamic environment.Executive Assistant experience preferred.Internet savvy plus a proven mastery of Office applications including Word, PowerPoint, Excel and Outlook.Oracle expense report knowledge helpful, but not required.Track record of working effectively with a senior executive in a fast-paced and service-oriented environment.Demonstrated professionalism and confidence.Strong organizational skills, detail oriented, and the ability to handle multiple priorities at once.Ability to take initiative, to be resourceful and to adapt to change.An understanding of the nuances of arranging travel, meetings, and conference calls for globally located participants.Broad-based understanding of the public and private sectors; strong interest/experience in the non-profit sector preferred.Highly trustworthy and able to manage confidential information.A proactive approach that is intuitive and able to anticipate fast-changing circumstances.Thrive in an environment where multiple activities are ongoing. State job reference "Administrative Assistant" in the subject box.Please send your application as soon as possible as the selection process and interviews will be held continuously.