Administrative Assistant

The Stockholm International Peace Research Institute (SIPRI) is seeking an Administrative Assistant for a project that aims to focus international attention on practical steps to address the negative impact of today’s environmental crises so as to improve tomorrow’s prospects for peace and security.

The Stockholm International Peace Research Institute (SIPRI) is one of the world’s foremost peace research institutions and has done much in recent years to bring the linkage between climate change and insecurity to a higher place on the agendas of policy, of practice in international development, and of research. The year 2022 marks the 50th anniversary of the Stockholm Conference on the Human Environment, the first major inter-government conference on the environment. Connected to this anniversary and to developments in both the global climate and the global security equation, SIPRI is planning a major international report, provisionally entitled Environment of Peace 2022 (EP 2022).

The primary responsibility of the Administrative Assistant is to support all aspects of the delivery of research in the project and to contribute to the project by providing efficient operational support, by assisting the administration and management of the project.

 

The Administrative Assistant will be responsible for:


• Conference/meeting/workshop support, including planning, partner outreach, logistics and on-site support and reporting;
• Budget support, including expense reporting, forecasting and identification of (in)efficiencies;
• Document management and maintenance, including proposals, schedules and work plans, budgets, reporting and website content;
• Internal communications, including meeting agendas and minutes, scheduling and coordination between stakeholders;
• Liaising with communications, editorial and external counterparts for the delivery of the EP 2022;
• At the time of delivery of the EP 2022 report; logistic planning and practical organization tasks.

 

Requirements

The successful candidate will have as a minimum the following experience:


• A university degree or degrees, in administration or disciplines/topics relevant to the EP 2022 project, such as international relations, environmental governance, peace, risk management, security;
• 3-5 years of professional experience in coordination and administration;
• Preferably experience in supporting research teams in communicating complex scientific concepts to a range of non-scientific target audiences, specifically policymakers;
• Demonstrated experience of effective project management skills and coordination;
• Proven ability to work and deliver high quality work within small teams under high pressure;
• Ease of working in oral and written English, with further language proficiency a useful advantage.

 

Contract period

Starting as soon as possible. The appointment will be a 2-year contract with possibility of extension. The post is full-time. The salary package will be negotiated individually. 

The position of Administrative Assistant is based in Stockholm and requires willingness and availability to travel for the purposes of, inter alia, field research, fund-raising and presenting and disseminating research findings. This requirement must, of course, be balanced by the need to be present in the institute and taking part in activities there, as well as by the larger need for work-life balance.

 

How to apply

Candidates should submit a resume/CV and a one-page cover letter in English.

Please observe that you apply via our electronic application system. Please access the form via the "apply" button at the very end of this page.

 

The initial closing date for applications is 18 March 2020.

 

For confidential enquiries contact Deputy Director Sigrún Rawet at sigrun.rawet@sipri.org

The trade union contacts at SIPRI are Frank Esparraga for ST (frank.esparraga@sipri.org) and Jiayi Zhou for SACO (Jiayi.zhou@sipri.org).