Administrative Assistant

Administrative Assistant

We are looking for a responsible Administrative Assistant to provide personalized secretarial and administrative support in a well-organized and timely manner. To be successful in this role, you should, have great time management skills and be able to act without guidance.


Administrative Assistant responsibilities include and not be limited to:

- Providing administrative support to ensure efficient operation of the office
- Providing support to Managers and Employees through a variety of tasks
- Responsible for confidential and time sensitive material
- Familiar with a variety of the field's concepts, practices and procedures
- Screening and directing phone calls and distribute correspondence
- Handling requests and queries appropriately


Responsibilities

- Screen and direct phone calls and distribute correspondence
- Handle requests and queries appropriately
- Manage diary and schedule meetings and appointments
- Make travel arrangements
- Take dictation and minutes
- Source office supplies
- Produce reports, presentations and briefs
- Devise and maintain office filing system


Requirements

- Proven work experience as an Administrative Assistant
- Knowledge of office management systems and procedures
- MS Office proficiency
- Outstanding organizational and time management skills
- Up-to-date with latest office gadgets and applications
- Ability to multitask and prioritize daily workload
- Excellent verbal and written communications skills in Swedish and Arabic. Proficiency in English would be an advantage but not a requirement.
-Discretion and confidentiality are mandatory
- A Degree in Administration, a PA diploma or any other related majors


About the employment

Salary: Fixed salary
Salary type: Fixed monthly
Terms of employment. Full Time
Where is the workplace? The workplace is located in Stockholm
The employer: United Arab Emirates Embassy in Stockholm

If you feel you qualify for this job, please send your personal letter and CV to:
uaestockholm@outlook.com.