Administrative assistant

The diplomatic representation of Belgium in Stockholm is looking for a full-time multi-skilled administrative assistant Contract of 1 year (can be transformed into a contract of indefinite duration)

The Embassy of Belgium in Stockholm is Belgium's diplomatic representation to Sweden and Latvia. We also provide consular services to Belgians within our jurisdiction.

JOB CONTENT
a front-desk assistant, you are responsible for inter alia:
- Replying to requests from external clients (via telephone, e-mail, letters);
- Answering incoming telephone calls during office hours.
As an administrative assistant, you are responsible for inter alia:
- Searching for and keeping up-to-date information and documentation that is useful for colleagues' work;
- Drafting letters/verbal notes/various communications.
As an assistant to the Consul, you are responsible for inter alia:
- Handling incoming and outgoing invoices, including the preparation of payments and the registration of expenses and receipts in the relevant accounting software;
- Contacts with the Swedish authorities regarding accounting and taxes.
As a social media and public diplomacy assistant, you are responsible for:
- Managing the content of the Embassy's website, under the supervision of the Ambassador;
- Managing the social media channels of the Embassy, under the supervision of the Ambassador;
- Contributing to the regular newsletter of the Embassy.

REQUIRED AND DESIRED COMPETENCES, AND RECRUITMENT CONDITIONS
Technical skills and knowledge
- Languages:
o Dutch and/or French: required
o English: required
o Swedish: desired
- Good knowledge of MS Office and social media
- Knowledge of financial and budgetary procedures, or willingness to learn about these

Soft skills
We are looking for a staff member who is able to work in a team, is service-oriented, flexible and reliable.
Recruitment conditions
- Education: upper secondary education or relevant experience;
- Experience in a similar position is an asset;
- In possession of a Swedish work permit or a Swedish personal number.

OUR OFFER
- A multi-faceted stable job in a small and motivated team consisting of both Belgian and international staff members;
- A full time position, working days from Monday to Friday, with flexible working hours and the possibility for telework;
- A salary defined according to a grid, corresponding to your qualifications and experience;
- 30 holidays per year, in addition to 14 closing days of the Embassy;
- Additional pension insurance;
- Possibility to follow language classes in Swedish, French or German.
- A fixed-term contract of 1 year, which can be transformed into a contract of indefinite duration.