Administrative Assistant

About us:

ASUS, the world's top 3 consumer notebook vendor and the maker of the world's best-selling and most award winning motherboards, is a leading enterprise in the new digital era. ASUS designs and manufactures products that perfectly meet the needs of today's digital home, office and person, with a broad portfolio that includes motherboards, graphics cards, optical drives, displays, desktops, Eee Box and all-in-one PCs, notebooks, netbooks, tablet devices, servers, multimedia and wireless solutions, networking devices, and mobile phones. Currently we have a global staff of more than 12,000 employees and 80 employees in Nordic.

Job Position: Administrative Assistant

Responsibilities:

** Accounting Administration: scanning & uploading into system on incoming invoices, travel receipts, documents for bookkeeping purpose.

** Equipment & Facilities:
- Mobile phones/ Simcard: manage SIM cards, phone ordering, repair service etc.
- Office purchase management and cost control :Ordering and maintaining office supplies
- Parking permit ordering, termination
- Cooperate with landlord on office building maintenance

** Office Administration:
- Reception: Hosting guest
- Collecting / distribute post
- Office environment: coordinate with cleaning & recycling companies, coffee machine refill/ clean & public area in order: meeting rooms, reception area, hallways, kitchen
- Office safety & security maintenance: office keys, doors, ER exit/ fire equipment, first aid kit, hygiene
- Trip arrangement: hotel, flight, train, taxi booking and rental car etc.
- Company Event arrangement: such as dinner, lunch, after work
- Office Related Agreements: filing & schedule renew / negotiation
- Purchasing: Office supplies: coffee & stationary
- Others: General support for any office related issues and office maintenance

Required Skills and Experience:
- At least has 3-year education in the economy & administration ( Ekonomiprogrammet, Gymnasium ) , or equivalent with vocational training in financial administration (KY-utbildning -inom ekonomiadministration ).
- At least 1 year independent work with administration work
- Good communication skills (spoken and written), Swedish and English to cope with the tasks
- Strong organizational skills; ability to manage priorities and workflow
- Versatility, flexibility, and a willingness to work within constantly changing priorities with enthusiasm
- Good at Microsoft office skill, excel and word
- Structured with ability to work in a fast pace and meet deadlines
- Ability to work both independently and in a team
- Careful, patients with eyes for detail

Please email resume and cover letter to: ASUSHR_ACN@asus.com