ADMINISTRATIVE ASSISTANT

We are looking for a suitable candidate to fill the post of: Administrative Assistant


Required Skills and Experience:
• High school diploma or equivalent is required.
• Post-secondary studies or University Degree in relevant field is desirable.
• A minimum of one (1) year of experience in administrative services, finance, accounting, human resources or related area is desirable.
• Experience in the usage of computers and office software packages (MS Word, Excel, etc), and handling of web-based management systems is required.
• Analytical and negotiation skills are an advantage.
• S/he must also have a proven ability to organise her/his own work, and work with minimum supervision, demonstrating a high degree of initiative, diplomacy, discretion when needed and good judgement.
• Fluency in written and spoken English and Swedish is required. Knowledge of written and spoken in the national Malaysian language and other Nordic languages, and previous working experience in an Embassy is an advantage.


Specific duties for this position include but are not limited to:
• Assist in attending all consular matters such as processing of application for visa, passport, birth and marriage registration, notarial matters etc.
• Establish and maintain a filling system for all official documents produced by the office.
• Assist in organising Embassy’s events and official visits, exhibition, seminar and promotional visits.
• Assist in answering phone calls, emails and enquiries.
• Perform other duties as assigned by the Head of Mission or officers assigned by the Head of Mission.


If you are the right candidate for this position, please send your resume in English with recent photo (standard passport photo) through email to: mwstockholm@kln.gov.my


Only shortlisted applicants will be contacted for an interview. Evaluation of shortlisted candidates may include an assessment exercise, followed by competency-based interview.