Administrative assistant for meritorious mission at EU-agency!

We are searching for someone with proven experience as an administrative assistant/secretary, preferably in a multicultural working environment for a well-known EU-agency. Does this sound interesting? Do you have excellent communication skills, good numerical skills, and the ability to handle confidential information? Great! If you’re also structural and responsible, then this might be the assignment for you!
About the position
Perido is looking for an Administrative Assistant to a client of ours – an independent and important agency of the European Union. The staff at this office is working in a hybrid way at the moment, with a minimum of two days per week in the office. In this role it could mean that for certain meeting days, presence is needed. The office is located just north of central Stockholm.
Your daily tasks
In this role, you will provide general administrative support for the Scientific Methods and Standards Secretariat. This includes:
Organizing and coordinating internal meetings including minute taking.
Coordinating incoming and outgoing request for information.
Drafting routine correspondence, sending reply, and registering documents.
Coordinating mission requests and travel claims.
Coordinating documents for approval and signature.

You will also support in meetings including:
Drafting and coordinating request for goods and services.
Support budget planning for meetings/business travel.
Coordinating with participants and other stakeholders.
On-site support/hybrid meeting support: liaise with audio-visual support team, registration of participants, arrangement of facilities and technical requirements, and preparation of meeting documents.
Back up other secretariat team members as needed.

Your qualifications
To succeed in this role, we see that you are a social person with a high level of service orientation. You take great responsibility in your work, possess numerical skills and know how to prioritize. We believe that you are able to work with quality, even during times of pressure and that you keep a high level of discretion and are able to handle confidential information. Furthermore, you are a true team player who knows how to communicate efficiently at all levels, internally and externally.
Are you the skillful administrator that we are looking for? Please send us your application written in English as soon as possible!
Requirements
Proven experience as an administrative assistant/secretary, preferable in a multicultural working environment
Post-secondary education
High level of service orientation; excellent customer service focus
Ability to interface with staff at all levels, both verbally and in writing
Ability to plan and organize daily work routine and establish priorities for completion of work
Ability to handle a variety of customer service issues with tact, confidentiality, and diplomacy and in a confidential manner
Excellent knowledge of Microsoft Office (Word, Excel, Power Point and Outlook)
Excellent command of English, both written and spoken

Contract type and hours
Full time. Consulting assignment until 2022-12-31. Start immediately.
Application
The application is made on our website: perido.se/. Click on the apply button in the advertisement for the current position and fill in your information and attach the CV. We recommend that you submit your application as soon as possible as selection takes place on an ongoing basis. Note that some information regarding the assignment and / or the company may have been deliberately disclosed from the advertisement, only when in contact with the responsible recruiter you will receive all the information you need.
The responsible recruiter for this position is Jennifer Berglund who can be reached by email jennifer.berglund@perido.se or phone 070-467 95 72. If you have questions or concerns, you are also welcomed to contact us at fraga@perido.se and one of our recruitment communicators will answer you. Always enter the service reference number 33440 in the subject line.
About Perido
Why are we called Perido? It´s from the Latin word Peridoneus meaning "well matched". Matching our consultant's skills and career orientation with our clients' needs is what we are best at! Perido is a consulting and recruitment company in the white-collar sector that helps you to the next step in professional life and our vision is for everyone to thrive and be engaged at work. We have grown steadily since the start in 2003 and today consist of 50 employees internally and over 1000 consultants on assignments across the country. As a consultant with us, you become an important part of our organization and you grow together with us by strengthening with your expertise in our customers' organizations. Read more about us at Perido: perido.se/om-oss/om-oss-undermeny/.
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