Administrative Assistant (IPT-KT-2020-136-LD)

Company Description
At CERN, the European Organization for Nuclear Research, physicists and engineers are probing the fundamental structure of the universe. Using the world's largest and most complex scientific instruments, they study the basic constituents of matter - fundamental particles that are made to collide together at close to the speed of light. The process gives physicists clues about how particles interact, and provides insights into the fundamental laws of nature. Find out more on http://home.cern.

Job Description
Introduction

Are you an administrative assistant, who enjoys working on a variety of projects? Do you want to broaden your knowledge in new areas where technology innovation is the key factor? Put in place your organizational expertise and provide a perfect service to CERN's Knowledge Transfer Group. Take part!

You will join the Knowledge Transfer (KT) Group (kt.cern), which is in charge of identifying and realizing opportunities for CERN's know-how to be applied in fields other than particle physics, in order to maximize the impact of CERN technologies and expertise on society (in particular through industry).

Functions

As Administrative Assistant in the KT Group, you will participate in the administrative daily management with special emphasis on information, communication and organizational services.

You will:

- Act as front office service and provide assistance to the Knowledge Transfer (KT) Group Leader and members of the team;
- Provide administrative and secretarial services associated with scheduling and coordinating meetings, conferences and events;
- Welcome various categories of members of the personnel (group members, visitors, contractors, etc.) upon their arrival at CERN in contact with relevant services inside and outside CERN;
- Ensure smooth circulation of information as required within the Group;
- Maintain physical and electronic documents, web pages, shared files, mailbox and records to provide up-to-date information; also maintain archived documents;
- Process requests for leaves, reimbursements, payments, travels according to the CERN rules in force.

Qualifications
- Higher administrative diploma or equivalent relevant experience in the field of administration or a related field.

Experience:

- Demonstrated experience in an administrative service or secretariat in an international environment;
- Experience in editing as well as in taking minutes.

Technical competencies:

- Customer service;
- Secretarial work;
- Use of office software packages: knowledge of SharePoint and/or Drupal software would be an advantage.

Behavioural competencies:

- Working in teams: contributing to promoting a positive atmosphere in the team through an optimistic and constructive attitude; addressing issues.
- Demonstrating flexibility: adapting quickly and resourcefully to shifting priorities and requirements.
- Demonstrating accountability: presenting information accurately and objectively; working conscientiously and reliably; delivering on promises; maintaining confidentiality.
- Achieving results: having a structured and organised approach towards work; being able to set priorities and plan tasks with results in mind.

Language skills:

- Spoken and written English and French: ability to understand and communicate in both languages in professional contexts.

Additional Information
Eligibility and closing date:

Diversity has been an integral part of CERN's mission since its foundation and is an established value of the Organization. Employing a diverse workforce is central to our success. We welcome applications from all Member States and Associate Member States.

This vacancy will be filled as soon as possible, and applications should normally reach us no later than 05.01.2021.

Employment Conditions

Contract type: Limited duration contract (5 years). Subject to certain conditions, holders of limited-duration contracts may apply for an indefinite position.

Job grade: 3-4

Job reference: IPT-KT-2020-136-LD