Administrative Assistant to Oatly in Malmö

THE OATLY WAY
Oatly is a company built on the idea of change. Our mission is to help people upgrade their everyday lives and the health of the planet by making tasteful oat-based food products accessible to a wider audience in a world-class manner. It's why we come to work every day. With head office in Malmö and production in Sweden, the Netherlands, the US and Asia, our products are available in almost 30 countries across Europe, North America, and Asia. www.oatly.com (http://www.oatly.com)

WHAT’S IN IT FOR YOU?

Would you like to work for a successful and growing company with innovative and tasty products that are good for your health and the planet!? Our growth is fast - and accelerating. More and more people choose to switch to a plant-based diet for the sake of their health and the planet. If you’re getting a tingly feeling reading this, thinking you want to be part of making sure Oatly can actively making the world a better place, we are happy to tell you that we are looking for an Administrative Assistant for our global Supply Chain Operations organisation.

WHAT YOU WILL DO
You will be a beating heart for us, supporting the organization in its day-to-day operations. The role is agile and broad, ranging from being a pure calendar management pro, planning and coordinating meetings, you make our events shine and master the communication with internal and external stakeholders from different cultures and corners of the globe. In the role, you will closely support members of the global Supply Chain Operations (SCO) management team, focusing on VP Operations EMEA and also other team members.

If you’re not a problem-solving-lover, this role will not sit well with you; it is a very valuable role where your engagement makes all the difference in the world for us! You will collaborate internally with the Executive Assistant to the Chief Supply Chain Officer, the SCO global management team members, internal contacts within HR, Communication and other functions and externally with travel agencies, hotels, and meeting/event creators.
The development opportunities are endless for this position! If you have the imagination and the right mindset, you are more than welcome to develop the position in your way.

In your role you will be responsible for:

Give administrative support to members of the global SCO management team, focusing on VP Operations EMEA and also other team members

Manage and maintain calendars, with a focus on scheduling and stakeholder management

Prepare and book meetings, agendas, and follow-upon action points

Book business travel arrangements, including flights, transportation, and lodgings, handling and communicating required documentation

Work on independent tasks relating to SCO administration

Organize external and internal meetings and events

Produce and review presentation material

You will be reporting to our VP Operations EMEA and be based at Malmö HQ.

WHO YOU ARE
To be successful in this position, we are looking for someone with at least five years of similar roles with a strong connection to administration and service, where project coordination has been a vital part of your day.
Education is important, but for this position, experience is vital. You are a practical problem solver who has experience from an international environment, knows the importance of your role, the worth of nurturing relations, and is brave enough to exist with us in this ever-changing universe of ours.

We believe that you have a positive “can-do” attitude and are a creative and prestigeless. You have the ability to lead yourself and create a structure where there are currently pockets of chaos. You speak and write English and Swedish fluently, and you have used both languages in business-related situations.

PROFESSIONAL REQUIREMENTS:
Digital competence, as you primarily will be working digitally in Office365

Great skills in communication, administration, and handling information

Experience in organizing external and internal meetings and events

Good experience of business travel arrangements, including handling documentation and requirements

High levels of discretion, integrity, and professionalism are essential

Good initiative, time, and workload management

COME JOIN US

To be the perfect fit for Oatly, we believe that you have a thirst for knowledge and are eager to learn more! You are an improvement-driven person with a hands-on approach, even during rapid change. You have social competence and enjoy working independently as well as together with others. You are excellent at communicating, both verbally and in writing in English and Swedish.
Finally, to be happy here with us, we hope that you share our strong values, and you are just as eager as we to carry out our mission in order to make the world a little bit better.
We welcome people from all backgrounds who see sustainability and health as essential values. So, if you have the curiosity, passion, and collaborative spirit, work with us, and let’s do this together. It will be fun! Promise!

We hope to receive your application no later than Nov 10th.

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