Administrative assistant with an interest in communication and marketing

Are you a problem solver with experience working as an assistant to a high performing team? Do you have an interest in communication and marketing and want to be part of a fantastic team in an expanding international organization? Pharmetheus keeps moving forward and we are now looking for an Administrative Assistant for a brand new position at Pharmetheus.



About the role

We are a motivated, dedicated and growing group of 70+ people, currently undergoing exciting developments and we are now looking for an administrative assistant to join our team.

As Administrative Assistant you will provide administrative support and contribute to the company’s administrative processes to ensure efficient operation of the business. In addition, you will be responsible for supporting the growing communication and marketing department with various administrative tasks. You will also collaborate closely with the company’s other Administrative Assistants to support and work with other departments within the company.

Today the administrative team consists of two Assistants, and we are now looking to grow the team with two new positions. All Administrative Assistants report to the Chief Financial Officer (CFO).



Main duties & responsibilities

Administrative assistant:

- Support the Communication and Marketing team with assigned tasks
- Support in general office administration
- Make meeting arrangements
- Make travel arrangements
- Support in conference arrangements
- Reconcile business credit card invoices/receipts
- Prepare presentations for meetings
- Write meeting minutes
- Convenor or member of the social committee
- Present and communicate administrative information internally
- Support with strategic, operational, or other work related to Pharmetheus’ business when requested


Qualifications and Experiences

- Upper secondary education from relevant field
- Experience in roles as Administrative Assistant or similar
- Experience in interacting and coordinating multiple contacts
- Experience in using MS Office programs and Google Workspace



Skills and personality traits/qualities

- Speak and write fluent English and Swedish
- Good interpersonal and communication skills and a personal engagement
- Professional demeanour
- Excellent planning and organizing capability
- Work autonomously
- Used to keep deadlines
- Problem-solving mindset
- Structured and detail-focused
- Service-minded and a team-player




For more information regarding this position, please contact recruitment consultant Charlotta Boo at +4670 956 70 47. Interviews will be held continuously during the recruitment process, so please apply as soon as possible, but no later than 20/11.

Pharmetheus is a global pharmacometrics consultancy company, focused on applying quantitative approaches to support drug development decisions in all clinical development phases and most therapeutic areas. We take great pride in being a reliable and effective collaboration partner to our clients, offering a workplace where the atmosphere is characterized by a high level of flexibility and a great team spirit. We always aim for equality and value creativity and diversity. Our highly skilled and enthusiastic team brings considerable value to clients and partners, with the aim to improve patients’ lives.

Pharmetheus’ main premises is located in Uppsala, Sweden. However, our physical footprint stretches beyond Uppsala through our office network in Stockholm, Basel, Paris and Utrecht and home office networks in Europe and North America.