Administrative Coordinator

Are you a versatile and experienced senior administrative coordinator with strong project support experience seeking a challenging new adventure? Our Late Respiratory and Immunology team in Gothenburg is seeking a new Administrative Coordinator to support our leaders and key business processes.

Building on a 50-year heritage in respiratory care, our ambition is to transform the treatment of asthma and chronic obstructive pulmonary disease (COPD) by driving earlier, biology-led treatment, eliminating preventable asthma attacks, and removing COPD as a top-three leading cause of death. With common pathways and underlying disease drivers across respiratory and immunology, we are following the science from chronic lung diseases to immune-driven diseases. Our growing presence in immunology is focused on five mid- to late-stage franchises with multi-disease potential in rheumatology (including systemic lupus erythematosus), dermatology, gastroenterology and systemic eosinophilic-driven diseases. Our ambition in immunology is to achieve disease control and ultimately clinical remission in targeted immune-driven diseases.

Main Duties and Responsibilities:

An Administrative Coordinator, you will provide support to Late Respiratory and Immunology to include onboarding and recruitment of new staff in Gothenburg, support of key Finance processes including Coupa and ePay, space allocation and logistics for site events and activities, and management of the SHE delegations. Additionally, you will provide back-up support to other members of the administrative team and may be asked to assist with calendar management, meeting and travel coordination, special projects, reporting and correspondence.

Responsibilities/Duties:

* Serve on planning team for the Real Forum, assisting with contracts, payments to speakers and event logistics
* Assist with local payment requests and serve as subject matter expert with Coupa and ePay
* Support local Facilities needs, such as space allocation
* Provide logistics support to local Culture Champion events and activities
* Manage SHE delegations - proactively maintain and update delegations and ensure current documentation is filed correctly - and support SHE audit
* Represent Late R&I within Gothenburg Admin Network
* Support Late R&I functional admins with team events in Gothenburg
* Manage sophisticated calendars for our Late Respiratory and Immunology leadership team to schedule meetings, interviews, and special events; prioritize calendar conflicts.
* Handle multi-location domestic and international travel arrangements as well as live and virtual meetings/conferences
* File expense reports and supply orders with accuracy and efficiency for team members, including follow-through to ensure that appropriate and timely actions are taken
* Track and support assigned internal projects and processes, such as employee recognition program and recruitment tracking; generate reports from various internal systems under tight time constraints
* Produce accurate and properly formatted documents using Microsoft Office (Word, Excel, PowerPoint)
* Provide project support and administration to cross-functional teams
* Create and maintain team distribution lists
* Support and contribute to creating a high performing project team, facilitating good cross-team collaboration

Essential Requirements

* High School Diploma or GED required, Bachelor Degree preferred
* Proven experience in a senior administrative role supporting complex projects
* Prior experience supporting multiple functional leaders

Desirable Requirements

* Strong written and verbal communication skills
* Ability to interact confidently with executives and employees at all levels
* Experience providing high quality, professional support whilst working proactively and independently without day to day direction.
* Ability to format documents for consistent, professional appearance and experience handling sensitive information in a confidential and discrete manner.
* Excellent organization skills and the ability to manage multiple projects or tasks simultaneously and efficiently, identifying high priority and urgent tasks for immediate action so that all activities are completed accurately and on time.
* Demonstrate flexibility and adaptability to meet changing business demands.
* Demonstrated proficiency with a variety of virtual meeting technologies, information management software, and Microsoft products including SharePoint.



If this sounds like your next career move, apply today!

We welcome your application by March 20th at the latest.



Where can I find out more?

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