Administrative Coordinator

Global Evidence Administrative team

Hays Life Sciences is now looking to recruit an Administrative Coordinator to join the Global Evidence Administrative team for a 6-month contract assignment at AstraZeneca in Gothenburg.

We are currently recruiting an Administrative Coordinator to provide support to the Global Evidence Administrative team. This is an exciting opportunity for you to take on a challenging, proactive, and varied role and be part of the team.

In the role as Administrative Coordinator, you are responsible for providing broad administrative, coordination and project support and provide onboarding support to new staff and offboarding for those departing AstraZeneca.

As a member of the administrative support community, you are responsible for providing back-up support and other assistance to other administrative members and for contributing actively to the on-going development and implementation of shared practices.

The role as Administrative Coordinator also includes:

* Assist in the management of conference calls, and special events, including exercising discretion.
* Handle mail disposition, multi-location domestic and international travel arrangements, and expense reports with accuracy and efficiency, including follow-through to ensure that appropriate and timely actions are taken.
* Produce accurate, properly formatted documents, PowerPoint presentations, and reports under normally tight time constraints.
* Prepare and edit correspondence and general communications for Leadership review.
* Apply knowledge of AstraZeneca processes and systems.
* As appropriate, provide seamless coverage/assistance in the executive suite when the PA to the VP and Administrative Coordinator are out of office.
* Effectively manage special projects and other duties as assigned.

The role as Administrative Coordinator is highly visible and you must be able to engage effectively at all levels of the organization. It is an advantage if you have work experience from any global organization.

Minimum Requirements

* 3-5+ years of administrative support experience.
* Demonstrated administrative support experience.
* Advanced proficiency in Microsoft Word, Excel, PowerPoint, and Outlook.
* Strong writing and communication skills, and the ability to interact confidently with executives and employees at all levels.
* Able to prioritize time sensitive assignments and find solutions to complete complex tasks.
* Should be able to work autonomously and proactively, and at the same time, collaborate and partner effectively with other members of the administrative support community.
* Must be able to communicate effectively, in person and in writing.
* Must be fluent in both Swedish and English.
* Flexible to self-organize and adapt to ever changing needs and deadlines.
* Must be able to effectively multitask in a fast-paced environment while maintaining confidentiality and discretion.
* Must be able to demonstrate proactivity, tact, persuasion and/or negotiation to accomplish the objectives

About AstraZeneca
AstraZeneca is a global, innovation-driven biopharmaceutical business that focuses on the discovery, development and commercialization of prescription medicines for some of the world's most serious diseases. At AstraZeneca, we are proud to have a unique workplace culture that inspires innovation and collaboration. Here, employees are empowered to express diverse perspectives and are made to feel valued, energized and rewarded for their ideas and creativity.

AstraZeneca embraces diversity and equality of opportunity. We are committed to building an inclusive and diverse team representing all backgrounds, with as wide a range of perspectives as possible, and harnessing industry-leading skills. We believe that the more inclusive we are, the better our work will be. We welcome and consider applications to join our team from all qualified candidates, regardless of their characteristics. We comply with all applicable laws and regulations on non-discrimination in employment (and recruitment), as well as work authorization and employment eligibility verification requirements.