Administrative Coordinator

Do you have experience in supporting high performing teams with their administrative processes and project management? Would you like to apply your expertise in a global environment and surrounded by global leaders? Then this role might be the one for you!

At AstraZeneca, we work at the cutting edge of science to develop the ground-breaking medicines of the future. We put patients first and strive to meet their unmet needs worldwide. Working as an administrator at AstraZeneca is a life-saving job, every day they enable our scientist and research professionals to break new ground.

The BioPharmaceuticals Medical (BPM) Respiratory & Immunology (R&I) team is a group of ~60 people located across the United Kingdom, Sweden and the United States of America. The team is looking for a highly motivated and collaborative Administrative Coordinator (AC) to join our team. This person would take both a comprehensive and curious approach to supporting a large multi-country based team. While there are various tasks laid out, there would also be room to help shape the role by proposing efficiencies to established processes and introducing new ways of working that would make the team more effective.

What you'll do

As the Administrative Coordinator, you will provide team support including managing budgets & projects, handling purchase orders, serving as the Point of Contact (POC) to our vendors and coordinating meetings & travel, as needed in complex situations. You would also work across the entire team to establish and maintain processes that would support consistency and excellence in how we work. The role would require the interest and ability to develop deep expertise in some of AstraZeneca's internal systems such as Concur and Coupa and the support the team with system related tasks. With your influencing and organising skills you enable our senior leaders to do more of what´s truly meaningful by freeing up time for core activities.

Responsibilities also Include:

* For LT members & their respective teams, manage supply orders with accuracy and efficiency for team members including acting as the POC with external vendors to facilitate signing Statement of Works (SOWs) and discussing/opening Purchase Orders (POs) or payments/invoices
* For LT members, handle complicated calendars to schedule meetings and special events; exercise judgment to prioritize calendar conflicts
* For LT members under unique circumstances, handle multi-location domestic and international travel arrangements and file expense reports in a timely and accurate manner
* Actively partner/liaise with our VP's Personal Assistant and Operations Leader to ensure team's alignment on priorities, budgets, meeting preparation, deliverable expectations, VP/Heads' availability, etc.
* Effectively coordinate and collaborate with other Administrative Coordinators within AstraZeneca on cross-functional and cross-organizational meetings / events / processes, including across multiple international time zones
* Establish and maintain a robust professional network across administrative teams in Gothenburg, Cambridge, Gaithersburg, Wilmington and other AZ sites to facilitate effective working

Essential for the role

The successful candidate is expected to have extensive administrative experience. You should have demonstrated advanced proficiency across a broad range of administrative processes, procedures and project management experience. You are a strong problem solver who thrives in an environment where you continuously need to multitask and solve problems. You have an ability to work autonomously, yet collaborate effectively with other AC(s) and cross functional team members and you handle sensitive information with discretion.

* Experience of proactively prioritize and manage calendars
* Experienced domestic and global travel and coordinator
* Ability to understand and track budgets
* Strong time-management skills and ability to prioritize time critical assignments
* Expertise in planning and coordinating internal and external meetings
* Strong written and verbal communication skills in both Swedish and English
* Excellent knowledge of Microsoft office - Outlook, Excel, SharePoint and PowerPoint



Join an ambitious company that's on a mission to do more and be more!

So, what's next?

Welcome with your application; CV and cover letter, no later than November 12.



Where can I find out more?

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