Administrative Coordinator

Are you an experienced administrative coordinator with a strong project support background seeking a new challenge? Our Late Respiratory and Immunology team in Gothenburg is looking for a new Administrative Coordinator to support our leaders and key business processes.

About AstraZeneca

At AstraZeneca we're dedicated to being a Great Place to Work. Where you are empowered to push the boundaries of science and unleash your entrepreneurial spirit. There's no better place to make a difference to medicine, patients and society. An inclusive culture that champions diversity and collaboration. Always committed to lifelong learning, growth and development.

You will join a dedicated and driven team within Late R&I with colleagues across our sites.

Main Duties and Responsibilities:

As Administrative Coordinator, you will provide support to Late Respiratory and Immunology leaders. This includes exercising judgment in determining priorities related to handling calendars, meeting and travel schedules, routine reporting, projects and correspondence for our leaders. As a coordinator you will lead dedicated projects and provide project support to cross-functional teams. We believe that you are an expert in producing documents in Word, Excel and PowerPoint and possesses great interpersonal and communication skills.

This position may also provide assistance to members of the Gaithersburg and Cambridge UK administration teams including recruitment and onboarding of new staff, tracking of projects, budgets, timelines, and metrics, generating reports and correspondence as assigned.

Responsibilities/Duties:

* Handle multi-location domestic and international travel arrangements as well as face to face and virtual meetings/conferences
* File expense reports and supply orders with accuracy and efficiency for team members, including follow-through to ensure that appropriate and timely actions are taken
* Track and support assigned internal projects and processes, such as employee recognition program and recruitment tracking; generate reports from various internal systems under tight time constraints
* Manage team website to update content on a regular basis
* Project team meeting logistics (e.g. project team calendar, scheduling, room bookings, logistics, slide sharing, distribution lists, team communication etc.)
* Lead and coordinate logistics relating to face-to-face/virtual meetings
* Information management (e.g. SharePoint management, storing of minutes, presentations etc.) according to best practices for project teams
* Support and contribute to creating a high performing project team, facilitating good cross-team collaboration

Essential Requirements

* High School Diploma or GED required, Bachelor Degree preferred
* Proven experience in a senior administrative role supporting complex projects
* Prior experience supporting multiple functional leaders

Desirable Requirements

* Strong written and verbal communication skills
* Ability to interact confidently with executives and employees at all levels
* Experience providing high quality, professional support whilst working proactively and independently without day to day direction.
* Ability to format documents for consistent, professional appearance and experience handling sensitive information in a confidential and discrete manner.
* Excellent organization skills and the ability to manage multiple projects or tasks simultaneously and efficiently, identifying high priority and urgent tasks for immediate action so that all activities are completed accurately and on time.
* Demonstrate flexibility and adaptability to meet changing business demands.
* Demonstrated proficiency with a variety of virtual meeting technologies, information management software, and Microsoft products.



If this sounds like your next career move, apply today!

We welcome your application by October 26th at the latest.



Where can I find out more?

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