Administrative Coordinator

Do you have experience in supporting high performing teams with their administrative processes? Would you like to apply your expertise to impact the patient access to medicines? Then this role might be the one for you!

At AstraZeneca, we work at the cutting edge of science to develop the ground-breaking medicines of the future - here we do things that have never been done before. We put patients first and strive to meet their unmet needs worldwide.

In Global Market Access and Pricing (GMAP) we drive worldwide patient access to AZ medicines through the development & implementation of pricing and payer evidence strategies. W deliver value, by providing expert input on portfolio optimization & evidence requirements, price implementation, indispensable strategic partnership and market access solutions.

The role is placed at AstraZeneca's dynamic R&D site in Gothenburg, Sweden.

What you'll do

As the Administrative Coordinator, you will provide support to the Group Directors, Health Economics & Payer Evidence (HEPE) in GMAP as well as coordinate budgets, purchase orders and other projects. This includes exercising judgment in determining priorities related to handling calendars, meeting and travel schedules, budgets & routine reporting, projects and correspondence. As a coordinator, this position may also provide assistance to members of the GMAP Gaithersburg, Gothenburg and Cambridge teams including tracking of projects, budgets, timelines, and metrics, generating reports and correspondence as assigned.

Responsibilities Include:

* For Group Directors HEPE, lead sophisticated calendars to schedule meetings, conference calls, videoconferences and special events; prioritize calendar conflicts
* Effectively coordinate budgets, purchase orders and lead special projects and other duties as assigned
* Handle telephone calls, mail disposition, multi-location domestic and international travel arrangements as well as live and virtual meetings/conferences
* File expense reports and supply orders with accuracy and efficiency for team members, including follow-through to ensure that appropriate and timely actions are taken
* Produce accurate and properly formatted documents using Microsoft Office (Word, Excel, PowerPoint)
* Effectively coordinate and collaborate with other Administrative Assistants within AstraZeneca on cross-functional and cross-organizational meetings / events / processes, including across multiple international time zones
* Establish and maintain a robust professional network across administrative teams in Gothenburg, the US and Cambridge to facilitate effective working

Essential for the role

The successful candidate is expected to have 5 or more years of administrative experience, including at least 2 years of experience supporting Senior Leaders. You should have demonstrated advanced proficiency across a broad range of administrative processes, procedures and project management experience.

* Capability to proactively prioritize and manage calendars (with ease)
* Experienced domestic and global travel coordinator
* Ability to understand and track budgets
* Strong time-management skills and ability to prioritize time critical assignments
* Expertise in planning and coordinating internal and external meetings
* Proficiency in Microsoft Office Suite and SharePoint
* Strong written and verbal communication skills in English

Why AstraZeneca?

Our Gothenburg site is one of AstraZeneca's three strategic R&D centers. With more than 2,400 employees from over than 50 countries, our vibrant Gothenburg site is a truly inspiring place to work. Here, the history and future of scientific breakthrough come together. We believe that the diversity of our people is crucial to bringing new discoveries to life.

You will be offered a competitive salary and excellent benefits, such as extra paid Holiday, Private Medical Benefits, On-site exercise and much, much more.

So, what's next?

Are you already imagining yourself joining us? Good, because we can't wait to hear from you!

Welcome with your application no later than January 16th, 2022.