ADMINISTRATIVE OFFICER

The Embassy of Denmark in Stockholm is looking for a full time (possibly part-time) Administrative Officer on an open-ended local contract.

The position

Your tasks will i.a. include the following:

. General administration, including inventories, procurement, office supplies, archiving, etc.
. Housing management and facility management administration
. Project management (administrative projects)
. Communication (oral and written) with Swedish authorities
. Ad hoc assignments from the management team
. Security-related issues
. Non-technical IT-administration, including creating user accounts, liaising with IT providers and IT- department in the Ministry of Foreign Affairs of Denmark
. Back-up and assistance on PA-functions to the Ambassador
. Back-up function on accounting, including invoicing and servicing your co-workers in relation to the daily financial transactions, book keeping of payments and reimbursements as well as compliance and financial controlling

The ideal candidate

. Has an educational background in administration and has extensive experience from a similar position
. Has high computer literacy with Microsoft Office programmes
. Has the ability to work independently and as a team member, often under time pressure
. Has strict prioritization capabilities related to both time and tasks
. Is structured, responsible and robust
. Is willing to work extra hours occasionally when needed
. Has fluency in Swedish and/or Danish

What we offer

. A position in a dynamic, inter-cultural and informal work environment with a wide range of diverse tasks and a high degree of individual responsibility
. Good opportunities for developing your competencies

Employment conditions

. Full time employment on an open-ended local contract based on Swedish labour law and the minimum standards of the Danish Foreign Service
. A standard 37 hours workweek (possibly part-time), including 30 min lunch, on the basis of a flexible hours schedule
. Entitlement to 2,08 days of paid holiday per month (25 days per year)
. A salary which reflects the candidate's level of qualifications and functions
. Social security and workplace pension schemes

Application and Recruitment Process

Please submit your application with the relevant supporting documents to jobstoamb@um.dk marked "Application: Administrative Officer".

Deadline is 1 November 2022. Selected candidates will be invited for interviews, which are expected to take place in week 45 and 46.

Final candidates will have to pass security clearance by the relevant Danish authorities.

The Ministry of Foreign Affairs and the Embassy of Denmark value diversity and equal opportunities for all and welcome applications from all qualified candidates regardless of race, sex, religion, age or disability.

Additional information
For additional information about the position, please feel free to contact Deputy Head of Mission Mr. Lars Bo Kirketerp Lund, e-mail: larlun@um.dk, phone: +46 (0)8 406 75 23. For more information about the Embassy, please visit our website www.sverige.um.dk.

About us
The Danish Embassy is part of the Danish Foreign Service. The Embassy is a workplace with 24 employees, 4 of whom are posted from Danish ministries. The Embassy promotes and strengthens political, commercial and cultural ties between Denmark and Sweden