Administrator to Ikea Museum

Do you have good administrative, communication and documentation skills with experience or comparable education in the Administration field looking for the next opportunity to work in a dynamic environment? Then you might be the Administrator we are looking for.

Company Description
Älmhult is the heart of IKEA. This is where our culture and values were shaped and still develop. This is where the global range and product development for IKEA takes place today and where we want to continue to develop together with the municipality and the community at large. Älmhult is a melting pot of many different nationalities and cultures. Because to make things better for the many, we want to involve people from all parts of the world. Nonetheless, we never forget our Swedish heritage that forms the backbone of who we are today.

IKEA Älmhult AB is a holding company and forms a company group with IKEA Museum, IKEA Hotell, IKEA Property AB. We are an independent entity within the Inter IKEA Group.

IKEA Museum in Älmhult is a unique place for the many people. IKEA Museum has the task to share the story of IKEA and how we make things better through our unique formula; Democratic Design. We build and strengthen the IKEA brand by offering a high-quality experience, by interacting with people in the context of life at home, home furnishing and design as well as inviting people behind the scenes of IKEA, giving a more intimate experience of the brand. 

Besides our public museum we also have a key assignment within our Archive Collection organisation to safeguard, structure and share IKEA heritage and make it accessible for today´s business development needs and for future generations.    

We are now looking for an Administrator to join the Archive Collection team at IKEA Museum in Älmhult. We are growing and building an organization to be ready for a new challenging assignment and we need you!         

Job Description
As an Administrator at Archive Collection you´re responsible for the overall administration and to support with different administration tasks connected to the daily running business.

Your main responsibilities will be:    Contribute to create a well-functioning process to ensure a smooth, efficient and qualitative daily operation
Responsible for documentation in different processes, for example accessioning/deaccessioning artefacts to/from IKEA Collection
Register and secure information/metadata in our database (MuseumPlus)
Support in the process for sorting, organizing and registration of our historical documents
In close cooperation with the Archive Collection Teamleader, monitor and follow up on incoming requests and it´s deliveries
Contribute to the process for business- and action plans
Develop and implement activities that will increase awareness of IKEA Archive Collections within IKEA
Continuously work with improvements, processes and ways of working
Qualifications
We are looking for you who are self-reliant and motivated with the ability to work as part of a team as well as independently. You demonstrate reliability, honesty and integrity in interpersonal relations and feel comfortable in developing our ways of working. You are structured and organized with a hands-on approach - you make things happen. 
You like to work in a complex, constantly changing, international environment and last but not least - of course you share our IKEA culture and values and passion for our IKEA Brand.
Other relevant qualifications: Relevant professional experience and/or comparable education in the Administration field
Have good administrative, communication and documentation skills
Understanding of how to structure and work with historical documents and collection management
Ability to share your knowledge as well as you are curious and eager to learn more
Driven and have the ability to build trustful relationships
Create an open and inclusive environment
Ability to communicate confidently and clearly in English and Swedish, both verbally and in writing
Good knowledge in Microsoft office is required

Additional Information
This position is full-time assignment (40 hours per week), starting as soon as possible. You will be located in Älmhult, Sweden and report to the Archive Collection Manager at IKEA Museum.

Interested?
Are you the Administrator we are looking for? Submit your application as soon as possible as we work with ongoing selection and the position may be filled before the last application day. In this service, IKEA Museum AB has chosen to collaborate with us at TEMP-TEAM. If you have any questions, you are welcome to contact recruitment manager Ghazaleh Köse, +46(0)73-310 24 15

Inter IKEA Group consists of three core businesses and comprises over 70 companies in 30 different countries and has around 28,000 co-workers that together with other IKEA colleagues work to fulfil the IKEA vision: To create a better everyday life for the many people, http://www.inter.ikea.com.