Assistant (756083)

Grow with us
About this opportunity:

SAN Lab Operations invites applications for the role of Assistant. In this role, you will offer critical administrative support and service to our managers and the unit leadership teams. You will actively contribute and coordinate various administrative projects. As our administrative expert, you'll operate key processes and support in navigating Ericsson's internal processes, systems and tools.
Further, contribute to and coordinate activities in different projects in the administrative area, act as expert for the administrative support systems whenever needed and manage e.g., orders and invoices in line with authorization policies and routines. Support and inform about Ericsson internal administrative processes, systems, and tools. The tasks performed are partly structured and recursive in nature and can also be on ad-hoc basis. All above to optimize administrative efficiency, meet business needs and enable the line organization to focus on the core business.
Adhering to our defined Code of Business Ethics (CoBE), anti-bribery, and corruption policies, you will play a vital part in maintaining our commitment to integrity. The speak-up principle and reacting to Anti-Bribery & Corruption (ABC) red flags (indications or warning signs that there may be a corruption risk present in relation to a business transaction or activity) identified in the course of your work and acting on them together with your line manager and colleagues are cornerstones in our integrity approach.

What you will do:

• Plan, organize and coordinate meetings logistics e.g., book room, conference equipment, refreshments, both before and during meeting.
• Plan, organize and coordinate meeting information e.g., agenda, send relevant information to participants.
• Attend meetings to assist with administrative parts e.g., take minutes of meeting, record action plans, follow-up action points progress and deadlines.
• Handle presentations, documents, communications (e.g., meetings material, organizational changes, etc.).
• Compile monthly report and newsletter based on inputs from the units.
• Handle entry and exit administration. Administrate entry for employees and Consultants. Introduction of new employees into the unit. Support the implementation and follow-up of the activities related to the induction/welcome program. Administrate exits for employees and Consultants (e.g., exit check list).
• Support on how to manage travel arrangements ensuring all corporate policies are followed e.g., travel booking, hotel, other transportations, security arrangements.
• Manage and support in information handling. Build structure in document handling systems (e.g., EriDoc, SharePoint, Teams, common drives). Support compliance in documents classifications and access based on info confidentiality, data privacy. Support to ensure branding policy in presentations and documentation. Upload and update documents. Gather already established presentation, information material and distribute accordingly (e.g., newsletters/internal updates, organizational announcements, vacation plan, templates, etc.). Create and distribute contents for information, compliant with Ericsson Brand. Provide knowledge of available sources/tools to find relevant information. Prepare documents and support in case of audits.
• Support with use of administrative tools. Handle, prepare, track, and amend orders, invoices, etc. according to Ericsson policies and local cost directives e.g., Ariba, SAP, My Support, as agreed with manager. Handle and create claims for reimbursements on behalf of manager e.g., Concur as agreed with manager.
• Act as expert for administrative systems and guide in routines, e.g., Ariba, SAP, My Support, ESS, MSS, Employee Central, EriDoc, ITM, Concur, XRM, SuccessFactor. • Administrate assets/distribution lists and access rights in related systems for employees, consultants, and customers (e.g., My Support, Ariba, SAP, Ericsson Remote Access, Concur, Finance Systems, etc.). Support compliance with information security.
• Handle requests/questions in specific Assistant team mailbox.


The Skills you'll bring


• Social and approachable and great at connecting with people, networking.
• Thorough and good with details
• Ability to manage many items simultaneously, organize and decide on priority order making work efficient. • Excel in compliance, and adherence to processes, policies, directives, and similar
• Excellent English – oral and written.
• Important to ask if task is not understood.
• Requires the ability to make judgements based on previous experience to solve routine problems, receiving a moderate level of guidance and direction.



What happens once you apply?

Click Here to find all you need to know about what our typical hiring process looks like.
Encouraging a diverse and inclusive organization is core to our values at Ericsson, that's why we champion it in everything we do. We truly believe that by collaborating with people with different experiences we drive innovation, which is essential for our future growth. We encourage people from all backgrounds to apply and realize their full potential as part of our Ericsson team. Ericsson is proud to be an Equal Opportunity Employer. learn more.
Primary country and city: Sweden (SE) || Linköping
Req ID: 756083