Assistant for a pharmaceutical company in Sollentuna

Job description
Are You seen as someone who promotes teamwork and always motivates others to achieve team objectives? Have you systematic approach and organizational abilities that will ensure that communication between departments and teams is seamless? We are now looking for an assistant for a long-term assignment for a pharmaceutical company in Sollentuna! 


 As a consultant at Randstad, you are employed by us and work for one of our clients. You have the same benefits with Randstad as with any other employer with a collective agreement and benefits such as a wellness grant, occupational health care, insurances and discounts on gym memberships. In addition, you are offered a range of career opportunities. You get the chance to experience different company cultures and to gain experience from different industries, which helps you in developing your skills and building a well-rounded CV. The position can include many contacts and hence, it is important that you have a good ability to cooperate with others and good skills in communication. As a person, we see that you are driven and used to work independently. If you are looking for an employer that offers different assignments and new contacts, then you will enjoy being part of Randstad. 



Responsibilities
Your strong communication and collaboration skills will help the administrative team to run its operations efficiently. You will focus primarily on administrative coordination to functional areas. You will also be responsible for managing records and files, verifying data, responding to mails and scheduling meetings, amongst other things. As part of the administrative support team, you have comprehensive knowledge and skills in your area and understand how related areas impact it. You take initiative to represent your department on cross-functional teams. You are proactive in sharing knowledge and expertise with others in your work group. 

How You Will Achieve It:


Provide the full range of administrative support activities across multiple leaders, including managing complex global calendars, scheduling high-level, time-sensitive meetings, managing travel arrangements and completing expenses.
Manage incoming/outgoing mail, including the appropriate handling of sensitive and confidential correspondence.
Assist with meeting scheduling, conference room reservations, teleconference set-up, external individual visit to the site and associated meeting logistics.
Complete quality work on a timely basis, using judgment to identify most urgent issuesand working to resolve them immediately.
Create and maintain distribution lists, organizational charts and maintain electronic files. Support projects and initiatives as needed.
 Manage meeting minutes, meeting follow-ups and expedite flow of work.
Manage purchase orders through the system and track invoices.
Manage contracts and process them in compliant way in relevant systems.
Take personal accountability for quality of own work that impacts the department and understands impacts of actions.
Work well in self-directed environment, with minimal instruction, assumes increased levels of responsibility and takes accountability for decisions and outcomes.
Provide back-up assistance in the absence of other administrative colleagues.
Manage own time, professional development and prioritize workflow.


Working hours
Full time, 40h a week. Long-term assignment starting in January. You work remotely and from the office in Sollentuna. 

Qualifications
High School Diploma
4+ years of experience in a similar role
Excellent attention to detail, time management, organization, and prioritization skills.
Verbal and written communication skills (Swedish and English)
 Strong working knowledge of Microsoft Word, Excel, PowerPoint and Outlook
 Experience using applications, such as Concur, WebEx and Ariba/SAP

You are seen as someone who promotes teamwork and always motivates others to achieve team objectives. Your systematic approach and organizational abilities will ensure that communication between departments and teams is seamless. For us, it is important that all competence and skills in the labor market are utilized. We welcome all applicants and strive for diversity. 

Application
2021-12-17, selection and interviews will be ongoing. The position may be filled before the last day of application, therefore, apply as soon as possible. 


For more information: Josefin Berg, josefin.berg@randstad.se

About the company
With more than 600 000 employees in 38 countries, Randstad is the global leader in the HR services industry and offers staffing, consulting and recruitment solutions in all areas of expertise. We also offer interim management, executive search and outplacement services. We have a large network of clients and candidates, which means that we convey hundreds of jobs within different industries all over Sweden. Our ambition is to be the best employer in the market. By combining our passion for people with the power of today’s technology, we help people and organizations to reach their true potential. We call it Human Forward.