Assistant Programme Officer

Main functions of the post: ?To support the successful implementation of all programme activities related to the International IDEA/Kofi Annan Foundation Project on Protecting and Promoting the Integrity of Electoral Processes; ?To assist with the organisation of work of the Advisory Group and Global Commission on Electoral Processes, including the participation of Panel members in the 2010 Democracy Forum in Accra in November/December 2010; ?To assist in liaising with the Kofi Annan Foundation as well as other project partners and within International IDEA. 1.Duties and Responsibilities: ?Assists with the organisation of the Panel and the PPIEP Secretariat?s participation in relevant global, regional and national workshops and conferences, both in terms of substance and in terms of logistics; ?Assists with the organisation of the Democracy Forum in Accra in November/December 2010 during the preparation, implementation and follow-up phases (liaises, as necessary, with Ghanaian counterparts and Forum participants, assists with travel and accommodation arrangements, conference logistics etc.) ?Is responsible for administrative issues such as preparing contracts, invoices and handling issues relating to Maconomy; ?Prepares and coordinates incoming / outgoing visits: sets up programmes, books flights / hotels, produces meetings and mission reports; ?Coordinates funds and oversees budget expenditures; ?Assists in activities relating to project dissemination such as written materials and information on the webpage; ?Undertakes short-term international missions from time to time as required; ?Actively integrates the inclusion of a gender perspective in all activities.2.Qualifications and skills: Basic qualification requirements: 2.1 Level and type of formal education: ?University degree in political science, law, or any other related subject. 2.2 Professional experience: ?Minimum 3 (three) years experience working within the field of democracy support or governance and preferably within an international environment; ?Substantive understanding of electoral processes, the challenges facing these and the international support to these; ?Experience in developing knowledge resources; ?Experience in organising events. 2.3 Functional competencies; ?Excellent organisational and interpersonal skills; ?Good analytical, drafting and problem solving skills; ?Good sense of initiative, ability to set priorities and work under pressure with accuracy and dedication; ?Ability to appreciate diversity and work as part of a team in such an environment; ?Ability to build and maintain broad networks of partners; ?Excellent communication and presentation skills, both written and spoken. Language skills: ?English: Excellent.?Other: Would be an asset, especially Arabic, French and/or Spanish. 2.7 Computer skills: ?Computer literacy (Microsoft package) and Internet use for communication, research and knowledge dissemination purposes. Terms of contract: 6 months Fixed Term Appointment This position is open to those legally authorized to work in Sweden.Please note that all applications must be made in English.International IDEA is an equal opportunity employer which seeks to further diversify its staff in terms of gender, culture and nationality.