Assistant to Business Administration Service SCANIA

Scania is now undergoing a transformation from being a supplier of trucks, buses and engines to a supplier of complete and sustainable transport solutions.

 A prerequisite for Scania to be successful in the transformation is a strong and business driven HR. The newly formed global People & Culture (P&C) function will be an efficient and manager centric organisation signified by great engagement and capability, working in a robust operating model with a value-driven culture.   

Intro 

Business Administration Service is a new group within People Business Service & Support where we are placing all assistants in People & Culture (P&C) in the same team. Our aim is to create a strong team with a common way of working and where all managers within P&C receive professional assistant support. You will support one (or more) management team(s) and also be part of their daily business. You will also help set standards and efficiency in assistant processes.

We are now looking for a new assistant to join our team!   

Your tasks    


• Communication of important information 
• Order necessary hard- and software, accesses and work material for new employees 


• Stay updated about routines, Data accesses (eg new employees) 
• Orders of office supply, data equipment, telephones 
• Help the managers with invoicing (coding) 
• Handle calendar for department managers – bookings 
• Fix travel bookings, registration of travel expenses 
• Keep the intranet (Reflex) appearance updated


• Professional networking with other assistants within Scania
• Being a point of contact for many different issues, e.g. answer questions, assist in daily work and provide information 
• Support with some preparations to meetings and taking notes form management teams meetings 
• Business related administrative work such as invoicing to customers and administration around work environment 
• Coordinate moves and relocations 
• Improve your work tasks

Your profile   


• You have broad experience as an assistant or from similiar administrative work 
• You have a high school education or similar 
• You are service minded with a high level of integrity 
• Fluent in Swedish and English language 
• Processoriented and comfortable with digitalization


• Experienced user of MS Office and other relevant systems 

We offer   


• We are on a journey, and you will have a great opportunity to influence our new standardized way of working as an assistant within P&C. 
• A team of assistants who have extensive experience of the role. 
• A workplace where professional service is an important part of the department’s value. 

Contact information   

Please contact: Pia Forsberg, Head of Business Administration Service, 072-147 80 17 

Application   

Send in your application as soon as possible, no later than 2022-03-10.

Screening and interviews will be done continuously . We are looking forward to reading your application! 

Scania is a world-leading provider of transport solutions. Together with our partners and customers we are driving the shift towards a sustainable transport system. In 2020, we delivered 66,900 trucks, 5,200 buses as well as 11,000 industrial and marine power systems to our customers. Net sales totalled to over SEK 125 billion, of which over 20 percent were services-related. Founded in 1891, Scania now operates in more than 100 countries and employs some 50,000 people. Research and development are mainly concentrated in Sweden. Production takes place in Europe and Latin America with regional product centres in Africa, Asia and Eurasia. Scania is part of TRATON GROUP. For more information visit: www.scania.com. 

 


Scania is a world-leading provider of transport solutions. Together with our partners and customers we are driving the shift towards a sustainable transport system. In 2020, we delivered 66,900 trucks, 5,200 buses as well as 11,000 industrial and marine power systems to our customers. Net sales totalled to over SEK 125 billion, of which over 20 percent were services-related. Founded in 1891, Scania now operates in more than 100 countries and employs some 50,000 people. Research and development are mainly concentrated in Sweden. Production takes place in Europe and Latin America with regional product centres in Africa, Asia and Eurasia. Scania is part of TRATON GROUP. For more information visit: www.scania.com.