Assistant to Business Administration Service SCANIA

Scania is now undergoing a transformation from being a supplier of trucks, buses and engines to a supplier of complete and sustainable transport solutions.


 A prerequisite for Scania to be successful in the transformation is a strong and business driven HR. The newly formed global People & Culture (P&C) function will be an efficient and manager centric organisation signified by great engagement and capability, working in a robust operating model with a value-driven culture.   

Intro 

Business Administration Service is an assistant group with centralized service from where all managers within P&C (People & Culture) receive professional assistant support. Our aim is to be a strong team with a common way of working according to Scania Way. We are now looking for a temporary position for the rest of the year to support one of P&C´s management teams and also be part of our daily business. You will also be working with to set standards and efficiency in assistant processes and work with common tasks in our case management system, ScaniaNow.   

Your tasks    

Frequently asked questions via ScaniaNow: 


• Onboarding (Order necessary hard- and software, accesses and work material for new employees) 
• Offboarding
• Physical accesses
• Order of office supplies, data equipment, telephones
• and more

Frequently tasks as dedicated resource to manager


• Invoicing (coding)
• Handle calendar 
• Travel bookings
• Support with preparations to meetings and taking notes from management meetings
• Prepare and administrate conferences
• Coordinate moves and relocations
• Communication of important information
• Keep the intranet (Reflex) appearance updated
• and more

Oher tasks as assistant 


• Stay updated about routines, Data accesses (eg new employees)   
• Professional networking with other assistants within Scania
• Being a point of contact for many different issues, e.g. answer questions, assist in daily work and provide information 
• Improve your work tasks and processes (Scania Way)
• and more

Your profile   

• You have broad experience as an assistant on a higher level assisting management teams
• You have a high school education or similar 
• You are service minded with a high level of integrity 
• Fluent in Swedish and English language 
• Processoriented and comfortable with digitalization, Scania Way
• Experienced user of MS Office, ScaniaNow, HRDashboard and other relevant systems

We offer

• A great opportunity to work in an assistant team with back up from colleagues.
• Possibility to influence and standardize way of working as an assistant team within P&C. 
• Nice colleagues in a team of assistants who have extensive experience of the role. 
• A workplace where professional service is an important part of the department’s value. 

Me as a manager
I see the potential in the centralized assistant team where I can highlight the strengths of individuals and allow the employees to grow and develop. For me, it is important that employees feel that they can make a difference in their roles. I give freedom with responsibility. For me it is important that you can deliver service with high quality, to give that little extra, the unexpected from our customers. We celebrate our successes and we all contribute to our working climate. 
Contact information   

Please contact: Pia Forsberg, Head of Business Administration Service, 072-147 80 17 , or Talent Acquisition Specialist, Carin Magnusson, carin.Magnusson@scania.com

Application   

Send in your application as soon as possible, no later than 2023-06-18.

Screening and interviews will be done continuously . We are looking forward to read your application! 

Scania is a world-leading provider of transport solutions. Together with our partners and customers we are driving the shift towards a sustainable transport system. In 2020, we delivered 66,900 trucks, 5,200 buses as well as 11,000 industrial and marine power systems to our customers. Net sales totalled to over SEK 125 billion, of which over 20 percent were services-related. Founded in 1891, Scania now operates in more than 100 countries and employs some 50,000 people. Research and development are mainly concentrated in Sweden. Production takes place in Europe and Latin America with regional product centres in Africa, Asia and Eurasia. Scania is part of TRATON GROUP. For more information visit: www.scania.com.