AstraZeneca Personal Administrator- through KellyOCG

Personal Administrator (PA)
Evinova is an innovative health-tech company dedicated to delivering leading digital health solutions to the healthcare community, enhancing patient experiences and outcomes. Operating independently within the AstraZeneca group, Evinova offers a forward-thinking environment that encourages collaboration, creativity, and a passion for healthcare improvement.
For our valued client Evinova, KellyOCG is seeking a Personal Administrator based at the Evinova site in Gothenburg. This is an exciting opportunity to engage in a challenging and multifaceted position where you will provide critical support to the Head of Digital Patient & Site Products and the Executive Director of Digital Respiratory & Inflammation while helping to build the Evinova community in Gothenburg.
The Arena: We are looking for an experienced Personal Assistant or Senior Administrator with a proven track record, exceptional organizational skills, and the ability to multitask efficiently. This role will require a proactive individual with a high standard of work, enthusiasm for learning, and excellent communication skills. In this dynamic position, you will manage complex tasks, including portfolio and stakeholder management, extensive calendar coordination, and organizing material for critical meetings and events. The ability to work both independently and collaboratively will be essential for success in this role.
What You Will Do:
In this position, your primary responsibilities will include providing comprehensive administrative support and managing the day-to-day needs of senior executives. Key tasks include:
Proactive diary management
Extensive planning of travel arrangements, including flights, accommodations, and local transport, along with preparation of travel packs and itineraries
Coordination of internal and external meetings
Support with contracting tasks, including Statements of Work, purchase order creation, and invoice resolution
Onboarding new team members (ordering IT equipment, setting up meetings, and assigning buddies)
Preparing presentation materials and agendas for department head meetings
Collaborative support with the Digital Health PA/admin team for specialized project-based needs
Maintenance of databases and distribution lists

Essential Requirements:
Previous experience as a Personal Administrator, with energy and enthusiasm for the role
Excellent communication skills in both English and Swedish
Strong organizational skills and attention to detail, consistently delivering high standards
Business acumen with discretion in handling highly confidential information
Proven ability to address challenges effectively and efficiently
Familiarity with various software systems, including online meeting platforms
Ability to think beyond job boundaries, challenge the status quo, and pursue continuous improvement opportunities
Strong teamworking, networking, and influencing abilities, engaging AstraZeneca stakeholders in solution development

Desirable for the Role:
Experience working within a global corporate environment
Event and conference management experience
Familiarity with systems like Coupa, Concur, Microsoft Office, MS Teams, and Zoom



The final date to apply is November 5th. However, we review applications and conduct interviews on an ongoing basis, and positions may be filled before the deadline. If you're interested, we encourage you to apply as soon as possible!
Why Evinova?
Evinova leverages AstraZeneca’s rich expertise in developing groundbreaking therapeutics and insights from extensive patient and clinical research. Together, we aim to revolutionize patient care by creating unified digital solutions that streamline processes across the healthcare sector, benefiting both practitioners and patients. Evinova represents an exceptional opportunity to use digital and AI technology to establish new industry standards, driving meaningful outcomes for healthcare communities and patients worldwide.