Commercial Assistant, Gavle

Location: Gavle, Sweden
Collen is a leading international construction specialist delivering projects in Ireland, Europe, and the UK. We are committed to ensuring a diverse and inclusive workplace, by creating a positive environment where everyone feels valued, respected and included.
The successful candidate will be joining a company with an unrivalled reputation for excellence and who was recently ranked as one of Ireland's 150 best employers 2022.
Key Requirements:
3rd Level Qualification in a related field
2 years post qualification experience in a similar role
Good working knowledge of English and Swedish, both written and verbal
Knowledge of MS Office and finance software packages

Responsibilities:
Reporting to the Financial Accountant for Sweden, the key responsibilities of the role include:
Work collaboratively with the finance & procurement team to support operational excellence and compliance
Administer the preparation, printing, scanning, organizing and posting of invoices on a weekly basis and upon request
System data entry
Build a professional rapport with relevant internal and external stakeholders and the wider supply chain
Ensure all suppliers invoices are received in a timely manner and refunds/credit notes are updated accordingly on the respective finance system
Administer goods received notes (GRN) to ensure all invoices are up to date
Research and resolve discrepancies in a timely manner
Assist with the general administration duties of the department and as required
Promote & foster the company core values and a culture of wellness at work
Handle internal and external communication with a high degree of professionalism and confidentiality
Good working knowledge of general data protection regulation (GDPR)

The key individual will be articulate with good numeracy and time management skills. Will possess the ability to work independently and to prioritize tasks, while maintaining good communication and engagement with the wider organization.