Corporate Service Assistant

Corporate Services Assistant (SWE21.015)
The British Government is an inclusive and diversity-friendly employer. We value difference, promote equality and challenge discrimination, enhancing our organisational capability. We welcome and encourage applications from people of all backgrounds. We do not discriminate on the basis of disability, race, colour, ethnicity, gender, religion, sexual orientation, age, veteran status or other category protected by law. We promote family-friendly flexible working opportunities, where operational and security needs allow.
The British Embassy in Sweden is part of a worldwide network, representing British political, economic and consular interests overseas. We are now looking for a Corporate Services Assistant. To provide a high standard of administration and logistics support to the Embassy. Core duties include administrative assistance for the Corporate Services Team and driving.
Main Duties and Responsibilities
Administrative duties
. Finance Admin: routine scanning and uploading invoices to Sharepoint, providing effective support for invoice processing.
. Procurement Admin: monitoring incoming requests and taking necessary action to create requisitions as part of the purchase-to-pay process.
. Participate in logistical preparations of high-level visits, including driving schedules etc.
. Budget monitoring of IT & Security spend.
. Input data to Facilities Management Database and track IT, Fire, Security work requests.
. Undertake any ad-hoc duties to help meet the Embassy objectives.

Logistics Support
. Assist the IT Support Officer.
. Monitor minor office machinery, testing and service support.
. Official mail: collection/delivery.
. Support on-boarding and exit procedures for staff; IT, Email, Access.
. Maintain official bicycle fleet.
. DSE Assessments

General driving duties
. Undertake driving responsibilities issued by relevant Embassy staff, including delivery and collection of passengers, any ad-hoc driving requirements.
. Contribute to a cooperative work place by assisting colleagues including other teams when needed and within competencies and capacities.
. Care of assigned vehicle.

Essential Skills
. Fluent English (C1/C2 Level) and Basic/Intermediate Swedish (B1/B2 Level)
. Valid driver's licence.
. Good communication skills.
. Ability to work under pressure.
. Excellent time management skills.
. Pass a competency based driving test set by the Embassy.
. A polite, friendly and tactful manner when handling complaints, enquiries or solving problems.
. Good IT skill set, proficient user of Microsoft Office.

Desirable qualifications, skills and experience

. Previous experience working in an international organisation.
. Broader knowledge of travel routes, road conditions throughout Stockholm.
. Minimum 2 years driving experience.

Required competencies
Collaborating and Partnering, Managing a Quality Service, Delivering at Pace, Demonstrating Resilience


Applications

Deadline for applications is 7 February 2021. For further details on this vacancy and information on how to apply, please follow the link to the FCDO Local Staff Vacancies Homepage on https://fco.tal.net/vx/appcentre-ext/brand-2/candidate/so/pm/4/pl/1/opp/13642-Corporate-Services-Assistant-SWE21-015/en-GB

This is a Full-time (40 working hours per week), permanent position (40 working hours per week)
According to the Swedish Ministry for Foreign Affairs, locally employed staff should either be Swedish citizens, EU citizens or permanent residents of any nationality registered in the population register when beginning their employment. Registration in the population register is not possible once employment has begun. For more information, please consult: https://www.government.se/government-of-sweden/ministry-for-foreign-affairs/diplomatic-portal/diplomatic-guide/8.-employment/8.1-locally-employed-staff/

Additional information
The successful candidate will be subject to a background check and security clearance.
Due to COVID-19, you may experience some delay in the progress of this recruitment campaign. We are working hard to minimise any disruption. You may find more information in the Additional Information section below