Corporate Services Assistant (SWE22.275)

The British Government is an inclusive and diversity-friendly employer. We value difference, promote equality and challenge discrimination, enhancing our organisational capability. We welcome and encourage applications from people of all backgrounds. We do not discriminate on the basis of disability, race, colour, ethnicity, gender, religion, sexual orientation, age, veteran status or other category protected by law. We promote family-friendly flexible working opportunities, where operational and security needs allow.

The British Embassy in Sweden is part of a worldwide network, representing British political, economic and consular interests overseas. We are now looking to recruit a Corporate Services Assistant.

Roles and Responsibilities
Administrative Duties
. Finance Support: routine scanning and uploading invoices to Sharepoint, providing effective support for invoice processing
. Procurement : monitoring incoming requests and creation of requisitions as part of the purchase-to-pay process;
. Monitoring Corporate Services Inbox
. Budget monitoring of IT & Security spend;
. Arrange language training and progress assessments for incoming UK based staff; liaising with local providers as necessary.
. Undertake any ad-hoc duties to help meet the Embassy objectives

Logistics Support
. Monitor minor office machinery and service support;
. Official mail: collection/delivery.
. Support on-boarding and exit procedures for staff; IT, Email, Access;
. Maintain official bicycle fleet.
. Undertake driving responsibilities issued by relevant Embassy staff, including delivery and collection of passengers, any ad-hoc driving requirements.
. Care of assigned vehicle

Essential qualifications, skills and experience
. Intermediate communication skills both oral and written in English;
. Command of Swedish and readiness to improve Swedish skills;
. Valid driver's licence;
. Good communication skills; English & Swedish
. Ability to work under pressure;
. Well organised;
. A polite, friendly and tactful manner when handling complaints, enquiries or solving problems;
. Good IT skillset, proficient user of Microsoft Office including Teams.

Desirable qualifications, skills and experience
. Minimum 2 years driving experience
. Broader knowledge of travel routes, road conditions throughout Stockholm

Required competencies

Making Effective Decisions, Managing a Quality Service, Delivering at Pace, Working Together

How to apply?

Deadline for application is 6 July 2022. For further details on this vacancy and information on how to apply, please follow the link on the new FCO Local Staff Vacancies Homepage-here

According to the Swedish Ministry for Foreign Affairs, locally employed staff should either be Swedish citizens, EU citizens or permanent residents of any nationality registered in the population register when beginning their employment. Registration in the population register is not possible once employment has begun. For more information please consult: https://www.government.se/government-of-sweden/ministry-for-foreign-affairs/diplomatic-portal/diplomatic-guide/8.-employment/8.1-locally-employed-staff/
The successful candidate will be subject to confirmation of a background check and security clearance.