Corporate Services Manager - LE5 - Stockholm

About the Department of Foreign Affairs and Trade

The role of the Department of Foreign Affairs and Trade (DFAT) is to advance the interests of Australia and Australians internationally. This involves strengthening Australia's security, enhancing Australia's prosperity, delivering an effective and high quality overseas aid program and helping Australian travellers and Australians overseas.

The department provides foreign, trade and development policy advice to the Australian Government. DFAT also works with other Australian government agencies to drive coordination of Australia's pursuit of global, regional and bilateral interests.



About the Australian Embassy in Stockholm

The Australian Embassy in Stockholm is responsible for advancing Australia's bilateral interests with Sweden, Finland, Latvia and Estonia, and for providing Australians resident in or visiting these countries with consular and passport services.



About the position

Under general direction, this position manages the corporate functions within the Australian Embassy in Stockholm. Duties include oversight of financial management, human resources, security, property, procurement and general administrative services, along with the provision of high-level strategic advice to the Head of Mission (HOM).



The key responsibilities of the position include, but are not limited to:

-Manage the day-to-day corporate functions within the Embassy and provide high-level support and strategic advice to post management.
-Supervise a small team, including allocating resources, setting priorities, monitoring workflow and managing performance to achieve post objectives.
-Review and implement corporate policies and practices to streamline processes and support compliance with requirements and resolve problems.
-Plan, forecast and monitor the post's budget and prepare financial reports as required.
-Coordinate the provision of human resource services, in consultation with the HR Hub London and HOM, including staff training and workforce planning.
-Maintain knowledge of local employment Terms and Conditions, associated policies and local labour law requirements, and liaise with the local labour lawyer on employment issues as required.
-Manage post's owned and leased property portfolio, in consultation with the Overseas Property Office (OPO) in Canberra and JLL in London, in accordance with Work Health and Safety (WHS) requirements.
-In consultation with the Post Security Officer, ensure security of the post including through compliance with all relevant security policies and procedures
-Provide support on IT issues as the Local Area Network Administrator (LANA).


Qualifications/Experience

-Experiencing managing an office, including the delivery of financial management, human resources, property and general administrative services.
-Demonstrated ability to manage resources and competing priorities to meet deadlines.
-High-level leadership and interpersonal skills, with the ability to manage a small team and establish and maintain effective stakeholder relationships.
-Proficiency in SAP and Microsoft Office software applications.
-Sound written and oral communication skills and an ability to translate and interpret between English and Swedish.
-Sound judgement, and the ability to solve problems, be flexible and adapt to new tasks and situations.
-Strong capacity to exercise discretion and judgement


Desirable:

-Relevant tertiary qualifications and work experience would be an advantage.


General Requirements

-Right to work in Sweden




Selection Criteria

In your written statements, you must include succinct, high-level relevant examples that support your claims against the role. The word limit is strictly 250 words per response. The panel will not assess responses that exceed the word limit.



A. Demonstrated ability to manage a large budget, provide relevant financial and budgetary reports to senior management, and ensure compliance in line with relevant legislation and internal financial policy guidelines



B. The ability to understand the local labour law, regulations and best practice in order provide high level strategic advice related to the personnel services



C. Demonstrated decision-making skills and balancing of competing priorities, with the ability to exercise discretion and good judgement, providing high-level support and strategic advice.



D. Highly developed communication and interpersonal skills with a proven ability to influence internal and external stakeholders to achieve organisational objectives



E. Proven line management skills and experience, including the ability to performance manage and develop staff to achieve organisational objectives



F. High level of proficiency in the use of financial accounting systems and Microsoft Office suite, including advanced level MS Excel skills. Ability to generate appropriate reports interrogate data and provide analysis.