Department administrator

Do you have a financial background and expertise in administration from a drug development environment? Would you like to apply your knowledge to impact patient lives in a company that follows the science and turns ideas into life changing medicines? Then this role might be the one for you!

At AstraZeneca, you will be empowered to be innovative and creative where difference is valued. We thrive in a place where the brightest and most curious minds seamlessly come together in our inclusive environment.

Site Management & Monitoring (SMM) Nordic is part of the Development Operations in the Research & Development (R&D) function. SMM conducts and delivers Clinical studies, and our Nordics department contributes to a substantial part of the SMM Nordic delivery. Clinical studies are delivered in close collaboration with partners in health care and academic medical institutions.

We are looking for a Department Administrator to join our Site Management & Monitoring Nordic team. You will have your base at our new Solna Marketing Company site in Stockholm.

What you will do

As the Department Administrator, you will be an important part of SMM Nordic. You would be responsible for the administration surrounding the clinical trials, as well as supporting the Leadership Team to fulfil their accountabilities, through coordinating activities that ensure quality and consistency.

You will create and track purchase order (PO) numbers for vendors, review invoices, and support with financial control. You will also be the point of contact for the SMM Nordic team, local office facilities team, security, HR and IT.

We will rely on you to manage and contribute to information sharing, coordination and tracking of materials and equipment, as well as coordinate tasks within SMM Nordic.

Typical Accountabilities:

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PO creation and invoice review
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Maintain and manage local Sharepoint portal, create and organize MSTeams
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Set-up, populate and accurately maintain information in AstraZeneca tracking and communication tools and support others in the usage of these systems, including requesting system accesses
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Onboard new starters (order equipment, entry cards, add to email lists etc.) and off boarding
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Lead the practical arrangements and contribute to the preparation of internal and external meetings. Liaise with internal and external participants and vendors
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Contribute to and distribute presentation material for meetings, newsletters and web-sites

Essential for the role

In this role it is essential to have good communication skills, be flexible, collaborative and have the ability to prioritize. Good organizational, data management and documentation skills are required, and you should be able to manage multiple deliverables in parallel.

Additional requirements:

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Financial background with skills in SAP, Coupa and Accord
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Basic understanding of the drug development process
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Fluent in written and spoken English
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Proven organizational and administrative skills



Why AstraZeneca?

At AstraZeneca when we see an opportunity for change, we seize it and make it happen, because any opportunity no matter how small, can be the start of something big. Delivering life-changing medicines is about being entrepreneurial - finding those moments and recognising their potential. Join us on our journey of building a new kind of organisation to reset expectations of what a bio-pharmaceutical.

You will be offered a competitive salary and excellent benefits, such as extra paid Holiday, Private Medical Benefits and much, much more.

So, what's next
Are you already imagining yourself joining our team? Good, because we can't wait to hear from you.

Welcome with your application no later than November 10th 2022. We will review the applications continuously so please apply at your earliest convenience.