Department Assistant

Department Assistant

Do you thrive in busy and fast paced international environment?We are currently looking for an experienced Department Assistant to join Metso Minerals in Sala.

In this role, you will be assisting the Vice President of Process Equipments and the Vice President of Major Projects, as well as supporting other department staff when needed.Your work will include administrative duties such as:

Planning of meetings, preparation and distribution of meeting agendas and booking of meeting rooms as well as arranging coffee, refreshments, etc.
Taking minutes when present at meetings.
Assisting with organizing logistics and accommodation for visitors.
Assisting with the preparation of product line / department related documents
Assisting with filing and structuring of product line / department related documents
Compilation and preparation of reports, as applicable.
Organize and keep track of staff whereabouts.
Registration of incoming and outgoing correspondence and documents.
Assisting with planning and arranging staff visits and other travelling matters.
Assisting with archiving documents in a traceable manner.
Assisting with the preparation of courier packages, ensuring all necessary paperwork is completed accurately and that all international packages have required customs documentation.

To be successful in this role, you will have:

A high school degree or equivalent training/experience.
At least 2 years' experience in a similar role.
Very strong organizational skills, with the ability to prioritize tasks in a fast paced environment.
Strong computer skills, including all Microsoft Office Products and Lotus Notes.
Experience working with office equipment such as copiers, facsimile, etc.
Excellent communication skills (both written and oral) and effective interpersonal skills.
Excellent English and Swedish language skills, verbal and written.


In addition, you are:

Able to function effectively both as a member of a team and as an individual contributor
A highly motivated individual with the ability to work under pressure and meet tight deadlines, with minimal supervision.
Capable of effectively and accurately managing several projects at the same time.
An individual with a high level of integrity and the ability to maintain confidentiality at all times.

On offer is the opportunity to join a leading, international company where you will enjoy stimulating work and a collegiate environment.



Please submit your application online www.metso.com/careers by 27 September, 2010.