Department Assistant

We are in an expansion phase, which has opened up many interesting job opportunities. Are you experienced in administration and service? Do you want to work in an international environment with colleagues all over the world? Then you might be the one we are looking for.
About the role
As Department Assistant for the Global Department your main responsibility will be to provide administrative support to the department and the Department Director. You will also act as a coordinating service function to simplify and streamline the department's work.
Since this is an entirely new position you will also have the opportunity to be involved in the process of shaping the role and the working methods.
As Department Assistant you report to the Global Department Director.
Your key activities will be to:
Manage calendars and schedule meetings
Prepare written documentation, such as meeting notes and power point presentations
Attend and keep minutes during meetings
Manage the Department Director's inbox and, if necessary, prioritize among tasks
Be a contact person for other departments and for external parties to relieve the Global Department daily work



About you
As a person, you have a positive attitude towards tasks, colleagues, and partners and always tend to support and care for others and show a willingness to deliver solutions.
To follow instructions and adhere to the organisation's procedures and policies comes natural to you as well as adapting your interpersonal style to suit different people and situations. If you’re also guided by ethics and values in crucial situations at work, we definitely believe that you will be successful in this role.
This position requires good verbal and written communication skills in English and Swedish, meaning that you can interact with a degree of fluency and spontaneity that makes regular interaction with native speakers possible without strain and that you can produce both clear and detailed text.
We assume that you share our values.
To be suitable for this role you have:
Relevant post-secondary education in administration and business support or similar, or equivalent experience
1 - 3 years of relevant professional work experience with administration and documentation as well as managing customer relationships, internally or externally
Previous experience of having worked as a chief assistant, department coordinator or similar
Great skills in Microsoft 365 (Teams, Outlook, PPT, Word)
Documented experience from NGO-work is highly preferable.

Other merits for the position are:
Experience from working in a non-profit organisation
Experience from working in an international organisation
Experience from human rights work / volunteerism



About the employment
This is a full-time permanent employment with a 6-month probationary, starting according to agreement. As an organisation, we strive for diversity, and we see your background, experience and personality as a contribution to the organisation. You will be based in Stockholm, Sweden, at our Headquarters.
Please apply as soon as possible as we recruit on an ongoing basis.
About us
Civil Rights Defenders is a politically and religiously independent international human rights organisation. We defend people’s civil and political rights in some of the world’s most repressive regions. We partner with and support human rights defenders in more than 300 organisations in 50 countries on four continents. Together with our partners, we hold those in power accountable when people’s civil or political rights are violated. We also act as Sweden’s civil rights watchdog.
Civil Rights Defenders has around 100 staff members working in various functions towards our vision - a world of democratic societies in which we all enjoy our civil and political rights. Our headquarter is located in Stockholm, and we have eight branch-offices around the world. Learn more about our work at crd.org.