Document Controller

As a Document Controller within Maintenance Technical Services (MTS) at Nynäshamn Refinery, you’ll play a critical role in managing and maintaining accurate records for all technical documents, procedures, and maintenance plans essential to refinery operations. Are you a detail-oriented professional who enjoys collaborating with engineers, planners, and the broader maintenance team to streamline document control processes?
About the Job
As a Document Controller, your primary responsibility is to manage maintenance-related documentation with accuracy and timeliness. You’ll ensure that documents are controlled, distributed, and stored in compliance with industry standards and regulatory requirements, supporting smooth maintenance workflows and enabling efficient communication across teams.
Reporting to the MTS Manager, you’ll work closely with planners, field technicians, and engineers to maintain high standards in documentation practices. Your contributions will directly support the team’s efforts to achieve higher efficiency, safety, and compliance in maintenance and turnaround activities.
Some of your key responsibilities will include:
Take full responsibility for organizing and maintaining documentation and records.
Ensure documents are efficiently processed, stored, and easily retrievable.
Update documentation (such as drawings, specifications, manuals) related to refinery maintenance activities.
Contribute to improving documentation processes in coordination with maintenance and operations teams.
Provide training to team members on document control procedures and assist with software use as necessary.

About you
We believe you are service-oriented, structured, and results-driven professional who excels both in independent and team environments. You possess analytical and accurate problem-solving skills and adapt to change and uncertainty, proactively managing risks. To be successful in this role you have strong communications skills and can efficiently manage diverse stakeholders throughout the organisation.
In addition to the above you should possess the following qualifications:
Bachelor Degree in Business related field or equivalent experience within the oil and gas industry.
Minimum of 1 years’ experience in document control, preferably within an industrial or refinery setting.
Minimum of 2 years’ experience working in Document Control systems (such as Smartplant foundation, Oracle, etc.)
Fluency in spoken and written English, with proficiency in Swedish being beneficial

We offer
We offer a challenging and dynamic workplace with colleagues who strive towards the Nynas values of proactivity, cooperation and dedication. Being a smaller organization, our engineering positions involve direct contact with many different areas of the organization, which presents greater development opportunities and scope for each individual to make a difference.
You have the advantages of an international corporation with the possibility to develop your career along many different paths. Here at Nynas, every individual is a key player. Join us in our transition towards a more sustainable society!
About Nynas
Solutions for the transition to a sustainable society
Nynas offers bitumen and naphthenic specialty products for applications that touch people’s lives every day, for example in electrification and road infrastructure. Our core competence is to refine heavy molecules into high performance, long-lasting specialty products. We operate in an international market with a strong focus on Europe, working closely with customers to create solutions to meet challenges and capture opportunities in the transition to a sustainable society.
Contact & Application
We look forward to reading your application! Selection is ongoing, and the role may be filled before the application deadline. If you have any questions about the position, please contact Maroua Ouerghemmi, Maintenance Reliability Manager, maroua.ouerghemmi@nynas.com