Document Controller

As a document controller you will be a part of an exciting industry where the company is one of the leading players. The start of the assignment is as soon as possible and will last six months with an opportunity for further extension. This is a consulting assignment through The Pace/ Wise Professionals.

Main responsibilities

As a document controller you will be responsible for managing documents for a particular project or for the project department organization. You will ensure that the proper documents are created and signed, that all data is accurate and that documents are stored, and any retention policies are followed. In this position you will assist the Project manager to set up new workflows related to project documentation or develop existing workflow further.



You will work both in a specific project but also as support to line management within the project department. For the right candidates there are possibilities to also manage internal improvement projects.

·  Coordinating flow of documents internally and externally

·  Manage and oversee the document review process towards clients

·  Receive document from clients and circulate to relevant person within the organization

·  Ensures all technical documents, such as reports, drawings and manuals, are collected and registered in system

·  Follow-up document deadlines as per contract and status reports to relevant parties

·  Training of project participants in document management

The position will also include to:

·  Maintain and update project department process area in SharePoint (new documents, linking, term store, Visio files, keywords)

·  Act as the Project departments representative in cross department meetings regarding information flow and documents

·  Support all ongoing projects in terms of documentation and workflows

·  Manage and/or support internal improvement projects





Background and skills

·  Higher technical education within relevant field

·  Two-four years’ experience as document controller, preferably within process, maritime or other relevant industry.

·  Good knowledge within SharePoint

·  Working experience of coordinating with a high number of contact areas.

·  Data organization and storage knowledge

·  Good computer skills with experience of Microsoft Office package

·  Good ability to communicate especially in English - both verbal and written

Personal qualities

·  You feel comfortable in suggesting new ways of working and can motivate the benefits of your proposals

·  A team player with excellent social and analytical skills

·  You are responsive to the organizational needs and have ability to identify solutions to make workflows more efficient

·  You enjoy working independently as well as in team

·  Experience of working against deadlines with a structured and proactive approach

Who are Wise Professionals?

Wise Professionals works together with some of Sweden’s most attractive employer brands. Working as a consultant means the exciting task of well-known employers and with great opportunity for personal development. In the consultancy role, you meet different company cultures and gain experience from different industries, which means that you develop and build on your resume.

Click here to learn more!

Application and contact

If you have further questions please contact Consultant Manager Stephanie Grammenidis (stephanie.grammenidis@thepace.se.se) for more information about this position. We review applications continuously so please submit your application as soon as possible. We welcome applications in both Swedish and English. Please note that we do not accept email applications. Looking forward to hearing from you!