Emergency Employee: Receptionist and/or Admin Assistant

*PLEASE READ THE FULL AD AND APPLY USING THIS LINK:
http://wfca-tpce.com/vacancyView.php?requirementId=4703&
Job Title: Emergency Employee: Receptionist and/or Admin Assistant
Salary: Starting base hourly wage SEK 181 (LE-A2) plus benefits
Vacancy type: Emergency employment
Term Details: Full/Part-time on an as-needed basis, maximum 125 days per year. This position is an Emergency LES (Locally Engaged Staff) position, subject to the Terms and Conditions of Employment for LES in Sweden but without access to certain benefits.
Level: Assistant
Classification: LE-A2
Location: Stockholm, Sweden
Closing date for applications: 21-11-2021 at 23:59 UTC/GMT
Summary of position:
Primarily involved in covering for the Receptionist while absent, the individual will receive training at the Embassy and then, when scheduled by mutual agreement, provide reception services to the Embassy, either on site or remotely. When covering for reception, the individual has primary responsibility for responding to calls from the public, as well as receiving Embassy visitors and clients (if working on site). The incumbent may also support the Consular and Passport programs through application processing, client liaison and information management, and provides administrative support to the Management and Consular sections. On occasion, and as appropriate, the individual may be asked to act as an Administrative Assistant for one of the Embassy’s other programs (Foreign Policy or Commerce).
Essential qualifications:
Candidates will initially be screened against the Essential Qualifications relating to education, experience and language. Candidates must clearly demonstrate in their cover letter and CV how they meet each of these essential qualifications.
Education:
Successful completion of secondary education from a recognized institution
Language:
Proficiency in English (oral and written)
Proficiency in Swedish (oral and written)
Experience:
Minimum one (1) year of combined experience in:
- front-line client service delivery
AND
- providing administrative services OR
- providing logistical support OR
- record-keeping and information management.
Rated Requirements:
The Rated Requirements relating to knowledge, abilities and competencies will also be assessed. Methods of assessment may include, but are not limited to, a written examination, an oral interview, role-play, practical tests, presentations and/or psychometric assessment.
Knowledge:
· Knowledge of Microsoft Office (Word, Excel, Outlook)
· Knowledge of standard office procedures and practices
Competencies:
· Effective communication skills
· Interpersonal skills and client focus
· Judgement
Organizational and time-management skills
· Attention to detail
· Adaptability/Flexibility
Asset Qualifications:
Preference may be given to candidates who meet the Asset Qualifications. Where applicable, candidates must clearly demonstrate how they meet any asset qualifications in their cover letter and CV.
•Client service experience working with a diplomatic mission or international organization
•Experience working with data management software
•Proficiency in French (oral and written)
Organizational Needs:
Operational Requirements:• Ability to work overtime outside normal working hours
•Ability to work on Swedish holidays when the Embassy is open
•Ability to work either from the Embassy or remotely (tools to be provided by the Embassy)
Condition(s) of Employment:
• Any job offer is subject to security screening (including a criminal record and credit check)
•Proof of right to work in Sweden, copies of educational qualifications, or other documents supporting the application may be requested.
•Fully vaccinated as recognized by the Government of Sweden. All new hires on or after the effective date of October 6, 2021 are required to be fully vaccinated against COVID-19 as a condition of employment and to attest that they are fully vaccinated against COVID-19 prior to their starting date unless accommodation measures are granted.
Area of selection:
This position is open to individuals who meet all of the essential requirements, the Conditions of Employment stated below, and whose applications are received by the closing date. Please note that the Embassy of Canada to Sweden does not sponsor work authorizations directly or indirectly. The Government of Canada is an equal opportunities employer and welcomes applications from diverse sections of the community. Candidates will be considered based on merit. Our organization offers an inclusive workplace where respect, teamwork, and collaboration are part of our culture. Canada’s missions abroad are committed to promoting and supporting an environment free from harassment and discrimination, as well as encouraging and supporting employees to learn and develop their skills and competencies.
Important Notes:
How to apply
•Please follow the link http://wfca-tpce.com/vacancyView.php?requirementId=4703& and complete the online application form.
•If you have any questions at any stage of the recruitment process, please send an email to LES-E-Recruitment-LDN@international.gc.ca
•Candidates are also required to upload a cover letter and CV in English or French. Applications which do not include all of the requested documents or information will be rejected
•Candidates who are unable to submit their application due to technical difficulties must report it to LES-E-Recruitment-LDN@international.gc.ca prior to the closing date. Applications will only be considered when received through our portal
•Candidates should only apply using a laptop or desktop computer
•Only applications submitted in English or French will be accepted
•Communication for this process will be sent via email
•Candidates who apply to this vacancy should include an email address that accepts email from unknown users and regularly check their email, including spam folder.
•Reference checks will be sought for candidates that reach interview stage and may form part of the selection process
•The Embassy of Canada in Sweden does not reimburse any travel costs to and from interviews/exams nor does it reimburse any relocation costs
•Candidates requiring any special assistance in attending exams or interviews are requested to inform us