Entity Management Administrator

Saab is looking for an Entity Management Administrator with an excellent sense of order, who can work independently and assist the Saab Group with entity management administrative tasks, and who wants to work in an international environment at a growing company with increased business complexity.

Your role

As the Entity Management Administrator, you will be the main global point of contact for questions concerning statutory requirements for the Group's legal entities, providing assistance to the business areas and group functions with executive administrative tasks within entity management.

Te main tasks are:

* Establish routines and time-plans for the annual report process, filing of annual reports and drafting AGM protocols and board of directors protocols in relation to Swedish consolidated legal entities;
* System administrator and super administrator for Blika - Saab's Entity Management system
* Ensure that the Group's legal structure and legal information such as board of directors, auditors, share register etc. of all Saab entities is up-to-date and accurate in Blika;
* Secure archiving of corporate information/books e.g. protocols, share register, share certificates and articles of association and annual reports for all Group entities;
* Manage the entire process when establishing new Swedish and non-Swedish entities and support or manage the process when closing existing entities (including mergers, liquidations etc.);
* Support Group Tax with various administrative tasks such as keeping files of intra-group agreements and lead data collection and preparation in relation to local files (Transfer Pricing);
* Administer the Group Tax internal website;
* Ensure that the Group has access to updated various tax certificates;
* Saab AB's LEAR (Legal Entity Appointed Representative) in the European Commission Directorate-General for Research & Innovation portal;
* Support and collect Insider-log information to Group Legal Affairs;
* Provide information to Group Reporting and Accounting Principles with information needed to prepare notes in the Annual Report regarding group companies and shares in associated companies and joint ventures; and
* Legalization of documents at the Notary Public, the Ministry of Foreign Affairs and embassies.

Your profile

* We look for a service minded person with drive who is highly structured and organized and takes responsibility for your own tasks.
* You need to be highly collaborative and liaise with staff at all levels as you work closely with both internal colleagues and external partners from different parts of the world.
* Several years of experience in administrative or legal secretarial work is desired.
* The job requires excellent skills in written and verbal communication in both Swedish and English as well as excellent computer skills.
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This position requires that you pass a security vetting based on the current regulations around/of security protection. For positions requiring security clearance additional obligations on citizenship may apply.

Observe that you can send us your application in either Swedish or English

Kindly observe that this is an ongoing recruitment process and the position might be filled before the closing date of the advertisement.

What you will be a part of

You will be a part of the Group Tax team at Group Finance, reporting to the Head of Group Tax. Group Tax has the overall responsibility for direct and indirect taxes and to monitor and manage the Group's legal structure. Group Tax consists of six tax professionals (including Head of Group Tax) and one company administrator. This role is based in Linköping.

If you aspire to help create and innovate whilst developing yourself in a challenging team setting, Saab may well have the perfect conditions for you to grow. We pride ourselves on a nurturing environment, where everyone is different yet we share the same goal - to keep people and society safe.