Entity Management Coordinator

Saab is looking for an Entity Management Coordinator with an excellent sense of order, who can work independently and assist the Saab Group with entity management administrative tasks, and who wants to work in an international environment at a growing company with increased business complexity.

Your role

As the Entity Management Coordinator, you will be the main global point of contact for questions concerning statutory requirements for the Group's legal entities, providing assistance to the business areas and group functions with executive administrative tasks within entity management.

The main tasks are:

* Establish routines and time-plans for the annual report process, filing of annual reports and drafting AGM protocols and board of directors protocols in relation to Swedish consolidated legal entities;
* System Coordinator and super administrator for Blika - Saab's Entity Management system
* Ensure that the Group's legal structure and legal information such as board of directors, auditors, share register etc. of all Saab entities is up-to-date and accurate in Blika;
* Secure archiving of corporate information/books e.g. protocols, share register, share certificates and articles of association and annual reports for all Group entities;
* Manage the entire process when establishing new Swedish and non-Swedish entities and support or manage the process when closing existing entities (including mergers, liquidations etc.);
* Support Group Tax with various administrative tasks such as keeping files of intra-group agreements and lead data collection and preparation in relation to local files (Transfer Pricing);
* Administer the Group Tax internal website;
* Ensure that the Group has access to updated various tax certificates;
* Saab AB's LEAR (Legal Entity Appointed Representative) in the European Commission Directorate-General for Research & Innovation portal;
* Support and collect Insider-log information to Group Legal Affairs;
* Provide information to Group Reporting and Accounting Principles with information needed to prepare notes in the Annual Report regarding group companies and shares in associated companies and joint ventures; and
* Legalization of documents at the Notary Public, the Ministry of Foreign Affairs and embassies.

Your profile

We look for a service minded person with drive who is highly structured and organized and takes responsibility for your own tasks.

You need to be highly collaborative and liaise with staff at all levels as you work closely with both internal colleagues and external partners from different parts of the world.

Several years of experience in administrative or legal secretarial work is desired.

The job requires excellent skills in written and verbal communication in both Swedish and English as well as excellent computer skills.

This position requires that you pass a security vetting based on the current regulations around/of security protection. For positions requiring security clearance additional obligations on citizenship may apply.

What you will be a part of

Saab is a leading defence and security company with an enduring mission, to help nations keep their people and society safe.

Empowered by its 18,000 talented people, Saab constantly pushes the boundaries of technology to create a safer, more sustainable and more equitable world.

Saab designs, manufactures and maintains advanced systems in aeronautics, weapons, command and control, sensors and underwater systems.

Saab is headquartered in Sweden. It has major operations all over the world and is part of the domestic defence capability of several nations.

You will be a part of the Group Tax team at Group Finance, reporting to the Head of Group Tax. Group Tax has the overall responsibility for direct and indirect taxes and to monitoring and managing the Group's legal structure. Group Tax consists of six tax professionals (including Head of Group Tax) and one Entity Management Coordinator. This role is based in Linköping.

If you aspire to help create and innovate whilst developing yourself in a challenging team setting, Saab may well have the perfect conditions for you to grow. We pride ourselves on a nurturing environment, where everyone is different yet we share the same goal - to keep people and society safe.