Estates Assistant

A vacancy has arisen in the Management section of the British Embassy, Stockholm.The section has a key role in supporting the Embassy to achieve its goals and objectives through financial, personnel, security and purchasing functions.The vacancy is for a key new role supporting the Estates Manager who is responsible for all embassy buildings and much of the purchasing of goods and services on behalf of the embassy.The successful candidate will also be working with the Embassy security team.

Job description

.To assist the Estates manager with furnishings and general administration; and to order and manage fuel provision for the Embassy and the residence of the Ambassador to Sweden.

.To create and update all inventories for Embassy properties using the Foreign and Commonwealth computer system.

.To manage the occupant usage of transit accommodation and to see all new UK based officers into and out of their flats.


.To act as a requisitioner for goods and services using the Foreign and Commonwealth office system to process the purchase requests of the management section.


.To co-ordinate the bookings for the British Embassy conference room.Involving contact with companies and businesses in Sweden.To co-ordinate the work of management section to support conferences.


.To act as a receptionist at the British Embassy working with the security team for two days of the week

Required skills

.Good interpersonal skills, in particular experience of dealing with members of the public, personal and telephone callers, colleagues and business callers.Customer service experience will be seen as a merit.

.Excellent planning and co-ordination skills and experience that can be used in his multi-task position.Ideally to have worked in an environment where attention to detail and procedure is important.

.Ability to work collaboratively within a small close knit team and to be flexible to work on a range of very different tasks



.Strong IT skills and the ability to use windows and Internet based systems

.Excellent Swedish and English




Only candidates selected for interview will be contacted.We expect to interview candidates during the week commencing 18 June, with starting date ideally as soon as possible after interview.