Estates Manager Stockholm

Vacancy: Estates Manager (SWE21.421)

The British Government is an inclusive and diversity-friendly employer. We value difference, promote equality and challenge discrimination, enhancing our organisational capability. We welcome and encourage applications from people of all backgrounds. We do not discriminate on the basis of disability, race, colour, ethnicity, gender identity, religion, sexual orientation, age, veteran status or other category protected by law. We promote family-friendly flexible working opportunities, where operational and security needs allow.

The British Embassy in Sweden is part of a worldwide network, representing British political, economic and consular interests overseas. We are now looking to recruit an Estates Manager.
The new hire will manage the Estates Team, including staff and contractors. Lead estates projects, operations and supplier management to ensure a safe and compliant platform for all staff. The Estates Manager will also be responsible for Health & Safety policy and operations.
A strong candidate is likely to be administrative or specialist by nature, someone who will persist in order to finish a job and achieve results.
You should be steady, thorough and have the ability to work within a structured environment where parameters have been clearly defined.

Main duties and responsibilities:

Estates Management (40%)
- Lead and manage local estates teams, operations, supplier performance, contracts and maintenance activity;
- Ensure estates activity is in line with the local staff charter;
- Monitor and forecast estates budgets and expenditure;
- Update local leadership team on estates matters, escalating as required;
- Oversee local management of estates systems and data.

Governance (20%)
- Plan, measure and monitor estates performance against set targets, preparing reports as required;
- Ensure that a proactive risk management approach is taken to all work, ensuring compliance with UK and local standards;
- Prepare and respond to any audit and assessment requests, ensure compliant record keeping;
- With regional procurement hub, tender, manage and oversee all estates procurement and suppliers to ensure service level agreements are met.

Technical (15%)
- Plan, manage and oversee estates projects, preventative and reactive maintenance using the forward maintenance register and global account managers accordingly;
- Provide local technical expertise, escalating to Technical Works Officers where required.

Housing (10%)
- Oversee the sourcing of residential properties, lead negotiations and make recommendations to the post housing committee (PHC);
- Play active role in PHC responding to all Estates queries and concerns.

Health & Safety (10%)
- Maintain a safe, compliant and supportive working environment for all staff and diplomatic families;
- Oversee health and safety activity, owning policy, guidance and monitoring standards;
- Act as deputy fire safety manager;
- Lead on sustainability plans to meet global targets.

Team Support (5%)
- Support other members of the corporate services team as required;
- Responsible for estates contingency plans and act as the coordinator in crisis situations;
- Deputise for the corporate services manager during periods of absence.

Essential qualifications, skills and experience:
- Support other members of the corporate services team as required;
- Excellent Swedish and English language skills (C1 level or above under the CEFR*).
- At least 3 years' experience in Estates management;
- Customer Service skills;
- Experience in managing maintenance teams;
- Resilient, able to deal with pressure and work flexibility to deal with competing demands;
- Project Management;
- Knowledge of local Health & Safety laws and procedures.

Desirable qualifications, skills and experience:

- UK Health & Safety certification or experience;
- Project management / Facility Management certification or experience.

Required competencies:
Making Effective Decisions, Leading and Communicating, Delivering Value for Money, Managing a Quality Service

Applications:
Deadline for application 5 October 2021 - for further details on this vacancy and information on how to apply, please follow the link on the new FCDO Local Staff Vacancies Homepage:

https://fco.tal.net/vx/appcentre-ext/brand-2/candidate/so/pm/4/pl/1/opp/15118-Estates-Manager-SWE21-421/en-GB

All applicants should have the right to live and work in Sweden. The British Embassy does not sponsor work permits.
According to the Swedish Ministry for Foreign Affairs, locally employed staff should either be Swedish citizens, EU citizens or permanent residents of any nationality registered in the population register when beginning their employment. Registration in the population register is not possible once employment has begun. For more information please consult:

https://www.government.se/government-of-sweden/ministry-for-foreign-affairs/diplomatic-portal/diplomatic-guide/8.-employment/8.1-locally-employed-staff/

The successful candidate will be subject to confirmation of a background check and security clearance.