EU-agency seeking proficient administrative assistant

Does it sound interesting to provide support to a team working on a highly important project meant to create a difference in the area of gender equality? Do you have a high sense of responsibility, a service-oriented approach and appreciate an international multicultural organization? Then this might be the perfect opportunity for you!
About the position
Perido is now looking for an administrative assistant to our client, an independent and important agency of the European Union. The position is placed at their office which is nicely located just outside of Stockholm city. After an introduction at the agency’s premises the work can proceed mainly from home due to the ongoing Covid-19 pandemic. A step-by-step return to work in October can be expected.
Your daily tasks
In this position you will support the Director’s office, and within the Team for European and International Cooperation. During your workdays you can expect the following tasks:
Provide daily administrative management of the project – including drafting notes, minutes, correspondence, and necessary follow-ups.
Develop and maintain project related databases and reports.
Design and support project coordination meetings, events and prepare presentations in support of project needs.
Communicate, cooperate, and liaise with a range of internal and external stakeholders.
Assist in following up on budget implementation.
Provide administrative support tasks in the area of procurement and contract management.
Provide support on workflows and procedures in compliance with the agency’s procedures.
Carry out a range of administrative tasks – including filing, archiving, document registration, maintaining databases, etc.
Any other tasks related to the area of work as requested.

Your qualifications
In order to be successful in this role you need to have a high level of responsibility and an ability to work independently. We believe that quality defines your work. You are solution driven, with an attention for details, and an ability to prioritize tasks and handle many issues at once. Furthermore, we want you to be excellent in teamwork and we see that you have strong personal skills with the ability to communicate with people at all levels within the organization, as well as with external partners. Lastly, you always make sure to offer a high level of service and you are well aware of how to handle confidential information with discretion.
Does this sound like a description of you? And do you think this can be an exciting opportunity? In that case, we look forward to receiving your application in English as soon as possible!
Requirements
Education at university level or relevant post-secondary education
Proven professional experience as an administrative assistant/secretary, preferably in a multicultural working environment
Experience in working with support tasks in the areas of project management, procurement, contract management, budgets and/or statistics
Excellent command of Microsoft Office (Word, Excel, PowerPoint, Outlook) and experience in maintaining databases
Excellent level of English, both written and spoken

Contract type and hours
Full time assignment. Starts as soon as possible, until the end of the year 2021 (with possible extension).
Application
Please apply for this vacancy through our website. The company name and more information about this position will be revealed at the first contact with responsible recruiter. We recommend that you submit your application as soon as possible since interviews will be held continuously.
If you have any questions, you are welcome to contact us by email fraga@perido.se and one of our recruitment assistants will answer you. State the reference number 32512 in the subject line.
About Perido
Perido is a successful consultant and recruitment company, active within the civil service sector. The company has grown consistently since the start in 2003. Our vision is that everyone should thrive and feel dedicated at work, this includes our co-workers and consultants. Through questioners that cover well-being we uphold high scores of contentment among our employees, both in-house co-workers and consultants year after year. This is something that we continue striving towards in everything we do. Today, Perido consists of 50 in-house co-workers and over 700 consultants working all over the country. More vacancies can be found on our website; www.perido.se/lediga-jobb/
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