Event coordinator - Johnson & Johnson

End this year on a high note and land the job you've been wanting for so long. This is a great oppurtunity within a global organization that thrives to improve access and affordability, create healthier communities, and put a healthy mind, body and environment within reach of everyone, everywhere. The twelve month assignment is planned to start 1st of December. During the period you will be employed by Manpower.

Assignment

Education Solutions in Medical Devices Nordics arranges Professional Education (ProfEd) courses for Healthcare Professionals (HCPs) to educate them in different surgical techniques/procedures. The role as Event Coordinator includes responsibility for the Nordic Health Care Compliance records/documentation, contracts, invitations, travel arrangements, materials, logistics, budgets, payments and disclosure for these ProfEd courses and educational grants.

Examples of what you will do

* Administrate and maintain an efficient and compliant event process end-to-end.
* Healthcare Compliance (HCC) processes and transparency, including system approvals, create and archive contracts, invitation letters and other documentation.
* Coordinate all involved internal stakeholders, as well as contacts to Health Care Professionals (HCPs) and meeting organizers.
* Register participants to courses.
* Amex travel & meetings logistics - request and budgets.
* PO & invoice handling - create Purchase Order (PO) requests for all event related costs.
* HCP payments and expense compensations - PO requests, request for payment and payroll.
* Prepare material needed for the events, i.e. order material and coordinate deliveries, print agendas, diplomas, name badges, evaluation forms.
* Budget / cost information - Tracking of number of customers trained, budget follow-up and tracking of educational grants for disclosure.

Safety and Ethics

Naturally, you will respect and work within the J&J Business Conduct Policy, HCC guidelines and the J&J Credo and will represent J&J in a professional and ethical way in all situations. Authorities In line with the responsibilities. Key Relationships Internal & External customers Professional Education Managers, Medical Devices Nordics Sales Managers & Area account Managers, Medical Devices Nordics EMEA Education Solutions community



About you

Required

* Experience in working with administration including many processes and guidelines to follow.
* Process and project management skills. Provision of timely agreed material to the stakeholders.
* Good System & Computer knowledge (Microsoft Office), and ability to quickly learn and adapt to new IT systems.
* Good written and verbal communication skills.
* Well structured, focused & setting clear priorities.
* Attention to details, sense of urgency.
* Customer focus for both internal and external customers. Ability to develop close relationships with customers and colleagues at all levels.
* Positive attitude

Merit

* Experience in similar role within Medical Devices or other Healthcare business with tasks within Health Care Compliance.
* Experience in purchase orders and invoicing.
* Experience in legal and/or compliance contracting

Key Skills Education & Qualifications

Three-year high school, required, Post high school training, preferably.

Languages: Fluent in Swedish & English, written and spoken, required. Knowledge in Danish or Finnish will be considered a merit.

Read this far and think you are a match? Great - apply today!