Event Operations Coordinator

Company Description
At CERN, the European Organization for Nuclear Research, physicists and engineers are probing the fundamental structure of the universe. Using the world's largest and most complex scientific instruments, they study the basic constituents of matter - fundamental particles that are made to collide together at close to the speed of light. The process gives physicists clues about how particles interact, and provides insights into the fundamental laws of nature. Find out more on http://home.cern.
Job Description
Introduction

You will join the International Relations Sector (IR), Science Gateway Business Unit (SG) that is responsible for operating the CERN Science Gateway and for the operations of outreach activities in the local area and abroad, ensuring smooth operations, identifying and managing external resources, technical support, coordinating programmes of activities at the Science Gateway and in the local area. The CERN Science Gateway aims at engaging the public with the science, the discoveries, the technologies and the people working at CERN; inspiring the next generation to explore a career in science and technology and empowering visitors of all ages to make sense of the science that shapes their live.

The Science Gateway group is composed of professionals covering all its activities: event managers, visitors reception specialists, shop managers, technical support and facility management team etc.

You will join the Visitor and Event Operations section (VI), which is responsible for welcoming external visitors to CERN on guided tours, operating the permanent exhibitions, the CERN Shop, internal, public and private events, coordinating guides trainings and assignments.

Functions

As Event Operations Coordinator, you will participate in the planning, coordination, and organisation of internal, private and public events in the Science Gateway Campus and in the local area (about 100 events per year).

This will entail:

- Working with the Event Operations team to handle all requests for events in the Science Gateway Campus

- Acting as liaison between the event organizers and other stakeholders (Science Gateway Management, technical support team, visits service, Education, Communication and Outreach Group, CERN & Society Foundation, other CERN services, external suppliers, site access, etc.).

You will also help engaging and developing a dynamic community of CERN volunteers who will be in contact with the public for events, but also in guided tours, exhibitions, science shows and educational labs.

Qualifications
Bachelor's degree or equivalent relevant experience in the field of Event Management, Public Relations, or equivalent. or a related field.

Experience:

The experience required for this post is:

Proven experience in event organisation.

The following experience would be an advantage:

-Knowledge of CERN and its outreach strategy.
-Experience in a science centre or museum
-Previous experience working in international settings
-Handling relations and partnerships with internal and external stakeholders.

Technical competencies:

-Event organisation and management: covering conferences, workshops & public events
-Use of office software packages
-Social media: (Facebook, Twitter, Instagram), Drupal and other Content Management Systems (CMS).
-Use of Event Management tools (ticketing, booking, resource management) and Data Management tools (data extraction, statistics etc.)

Behavioural competencies:

-Managing Self: working well autonomously; taking on activities and tasks without prompting Remaining objective, focussed and productive in a stressful environment; focusing on solutions rather than problems
-Working in Teams: cooperating constructively with others in the pursuit of team goals; balancing personal goals with team goals.
-Communicating Effectively: ensuring that information, procedures and decisions are appropriately documented Expressing opinions, ideas and suggestions with conviction and in a logical/structured manner; keeping to the point
-Demonstrating Flexibility: adapting quickly and resourcefully to shifting priorities and requirements

Language skills:

-English and French spoken and written, with the ability to draw-up technical specifications and to make oral presentations.
-Knowledge of other languages than French and English would be an advantage.

Additional Information
Eligibility and closing date:

Diversity has been an integral part of CERN's mission since its foundation and is an established value of the Organization. Employing a diverse workforce is central to our success. We welcome applications from all Member States and Associate Member States.

This vacancy will be filled as soon as possible, and applications should normally reach us no later than 13.03.2023 at midnight (00h00 CET).

Employment Conditions

Contract type: Limited duration contract (5 years). Subject to certain conditions, holders of limited-duration contracts may apply for an indefinite position.

These functions require:

-Work during nights, Sundays and official holidays.
-A valid driving licence is required.