Event planner/coordinator - Swedish speaking

Our customer, a well-known international and iconic software company is looking for a Swedish speaking Event planner/coordinator to work in customer’s Technology Center in their office located in the center of Stockholm.



Tasks

- Management of briefings, tours, events, summits, & internal/external meetings
- Pre-Qualification of briefings and tours, based on each centers criteria and availability.
- Client & stakeholder meetings, as well as maintaining those relationships
- Account team awareness and trainings
- Manage multiple inboxes, calendars, and booking tool
- Billing & fees for all briefing/tour and event incurred costs
- Schedule appropriate furniture delivery/removal
- Coordinate support with internal and external teams and vendors (Catering, Tech, Transportation, Interpretation), maintain the relationships to ensure consistent quality of service
- Manage all logistical communication
- Maintain role specific documentation


Skills and Requirements

- Excellent Communication skills in Swedish and English are a must (both verbal & written).
- Highly proficient in: - MS Office including Outlook, OneNote, Word, Excel, PowerPoint.
- SharePoint (editor, administrator)
- Microsoft Dynamics CRM
- Microsoft PowerBI
- Microsoft Planner (Tasks)
- LinkedIn



- Able to quickly learn new tools/software.
- 3-5 years’ experience in Customer Service.
- 2 years planning experience. Experience planning business events - product releases, Trade shows, conferences, etc. If not large in size, must have
- experience planning several high-level events at once.
- Event Planning Certification. Prefer CMP or CSEP. Especially if they do not have event planning experience.
- Extremely professional and client focused. Able to interact with all levels of business clients.
- Strong interpersonal and hospitality / customer service skills.
- Excellent communication skills are a must (both verbal & written).
- Must be process oriented, organized and have attention to detail, yet also be flexible.
- Self-motivated and able to keep up in a strategic and fast paced environment.
- Independent, yet able to follow guidelines well and shows a good sense of judgment. Also able to work well on a team.
- Comfortable communicating with a global community; i.e. various cultures and languages.
- Organized and task driven. Strong documentation and communication skills.




Start date: asap in April

Duration: fixed-term contract max 18 months



Please note that we will start interviews as soon as possible after, so register on our website with application in English, CV in English and arguments why you would be the best possible candidate for this assignment. For more information please contact Mari Torstila at torstila (at) nordicretailgroup.com (mailto:karina.nilsson@nordicretailgroup.com)



About NRG

The foundation of our business has always been to support brands in order to increase their sales locally and globally. We support a large number of brands both out of a strategic and tactical perspective. We have a great history and it all started with Sale Nordic back in 1997. In 2003 our sister agency TODAY saw the light. For quite some time, we’ve been planning to merge these two strong brands into one. For one good reason. We believe that one strong company with one brand is better than two separate. This gives us the unity and strength that the market demands. As of today, we are joining forces under one strong name, Nordic Retail Group. As a full service retail agency we offer our clients complete solutions within concept and strategy, creative services and sales support. Visit www.nordicretailgroup.com (http://www.nordicretailgroup.com/) for more information