Executive Administrative Assistant for an international financial company

MultiMind Bemanning AB offers staffing and recruitment services. Our niche is to supply staff with language skills and international experience within Logistics, Accounting/Finance, Marketing, HR and IT.

Are you an experienced Executive Administrative Assistant interested in working for one of the world’s largest financial companies? MultiMind has a 1-year consultancy opportunity for our client in Stockholm starting in January 2018.

 

About the company: Our client is a leading provider of trading, clearing, exchange technology, listing, information and public company services across six continents. As the creator of the world's first electronic stock market, its technology powers more than 70 marketplaces in 50 countries, and 1 in 10 of the world's securities transactions. Our client is home to more than 3,600 listed companies with a market value of approximately $9.6 trillion and more than 10,000 corporate clients. This position is based in its Nordic headquarters is in Stockholm with ca 700 employees. 

 

About the role:  Your role as the Executive Administrative Assistant would be to assist the finance organization with a number of administrative and other tasks. 


Main Responsibilities:

Act as the point of contact between the finance organization and internal/external stakeholders
Undertake the tasks of receiving calls, take messages and routing correspondence
Handle requests and queries appropriately
Maintain diary, arrange meetings and appointments and provide reminders
Make travel arrangements
Take dictation and minutes and accurately enter data
Monitor office supplies and research advantageous deals or suppliers
Produce reports, presentations and briefs
Develop and carry out an efficient documentation and filing system 
 

Your profile: Proven experience as an executive administrative assistant, senior executive assistant or in other secretarial position preferably in a finance type organization or function
Full comprehension of office management systems and procedures
Excellent knowledge of MS Office
Proficiency in English
Exemplary planning and time management skills
Up-to-date with advancements in office gadgets and applications
Ability to multitask and prioritize daily workload
High level verbal and written communications skills
Discretion and confidentiality
High School degree; additional qualification as personal assistant would be considered an advantage
 

Employees at MultiMind are entitled to: Employment terms according to the collective agreement in terms of salary, vacation, statutory pension contribution, sick-leave entitlements, parental leave and overtime compensation.
A dedicated Staffing & Recruitment Manager that continuously monitor your career development and ensures good work conditions.
Participate in fun activities and events.
Generous preventive health care through beneficial discount on gym membership
 

Does this sound interesting?  Send your application today, the position might be filled before the application deadline.