Executive Administrator and Customer Visit Coordinator

Help us improve access to life-changing therapies that can transform human health
We are Cytiva, a global provider of technologies and services that advance and accelerate the development and manufacture of therapeutics. Formerly part of GE Healthcare, we have a rich heritage tracing back hundreds of years, and a fresh beginning since 2020.


Our customers undertake life-saving activities. These range from fundamental biological research to developing innovative vaccines, biologic drugs, and novel cell and gene therapies. Our job is to supply the tools and services - the pots, pans, soups and sauces - they need to work better, faster and safer, leading to better patient outcomes.
We are looking for an Executive Administrator & Customer Meeting Coordinator within the Resins & Technologies (R&T) business unit. You will report directly into the General Manager as well as having a dotted reporting line into the Security of Supply manager.
What you’ll do
In your role as the Executive Administrator and Customer Meeting Coordinator you will:
Provide administrative support to the R&T General Manager
Calendar and e-mail management
Travel management: make flight, hotel and ground transportation reservations, organizing travel documents.
Manage meetings and conferences, both internally in Uppsala and externally in Sweden and abroad
Manage documentation in “box-structures”, keep box up to date with respect to owner/editors.
Prepare and distribute announcements and newsletters
Social media management: In collaboration with the communications department, on behalf of the GM make posts, provide links and comments on social media platforms
Support the Security of Supply organization with customer visits to the Uppsala site: meeting logistics, book conference rooms, distribute the agenda, make lunch and dinner reservations and support customers with hotel reservations.
Provide support at large customer events in Uppsala

Who you are
You have a High School Diploma or local equivalent, a University Degree is a merit
Minimum two years of secretarial and/or administrative experience
Good knowledge of general office management and current computer / office communications technologies (e.g. MS Word, MS Excel, MS Power Point, MS Outlook)
Excellent verbal and written communication skills in Swedish and English



We look for someone who is:
Efficient: enjoys working in a fast pace, dynamic environment
Organized: sees and create structure, performs job tasks a timely manner
Creative: provides input, comes with ideas and suggests solutions
Proactive: anticipates what is needed and acts
People oriented: enjoys working with people and is not afraid to reach out
Customer centric: “customer first” menatlity, always aims to create a positive customer experience



You also need to be able to:
Travel within and outside of Sweden
Work overtime if asked to do so
Communicate on social media platforms such as Linked-In, Facebook, Twitter etc.

Who we are
Whatever your role, we bring purpose and challenge into our everyday work. If you are driven to make the world a better place thanks to science and medicine, you’ll feel right at home here. If you’re flexible, curious and relentless, you’ll belong. If you are excited about a global culture, this can be the place to further your career.
Want to know more? Experience life at Cytiva on our Careers website, Instagram channel and LinkedIn page!