Executive Assistant

SCA is a leading global hygiene and forest products company. The Group develops and produces sustainable personal care, tissue and forest products. Sales are conducted in about 100 countries under many strong brands, including the leading global brands TENA and Tork, and regional brands, such as Libero, Libresse, Lotus, Nosotras, Saba, Tempo and Vinda. As Europe’s largest private forest owner, SCA places considerable emphasis on sustainable forest management. The Group has about 44,000 employees. Sales in 2014 amounted to approximately SEK 104bn (EUR 11.4bn). SCA was founded in 1929, has its headquarters in Stockholm, Sweden, and is listed on NASDAQ OMX Stockholm. For more information, visit www.sca.com.

Overview
We are looking for an Executive Assistant to provide timely and effective high level administrative/secretarial support. You will mainly assist one of our senior executives but also support other people in the business (80/20%). Work requires independent judgment, discretion, confidentiality and detailed knowledge of the organization’s operations, procedures and people. The role manages the executive’s schedule, travel arrangements, organizes Business Unit conferences and compiles, verifies and analyses information for the executives use in letters, reports, presentations and at times news releases. Work may also include assistance regarding agenda, meeting notes and organizing meeting/activities. The position is located in Gothenburg.



Main Tasks
• Compile, verify and analyze information for the executives use in letters, reports, presentations and at times news releases • Transcribe, type, format, and proof read a wide variety of material (e.g. correspondence, invoices, contracts, meeting minutes, reports, speeches, and presentations) correctly and in time, using word processing, presentation, graphics and spread sheet software • Prepare documents and presentation materials; screen and respond to incoming correspondence, inquiries, and phone calls; draft letters and official information releases; arrange and attend meetings; take and distribute minutes • Secure confidentiality of data and documentation archiving • Coordinate internal and external meetings/activities so that they run smoothly. This may include scheduling meeting times, making travel arrangements for attendees, and ensuring that various meeting amenities are available • Manage the appointments and schedules of the senior executive and their staff in the unit supported and make travel arrangements to make best use of their time and in the most cost effective way. May incl. preparing and maintaining travel cost budget • May have access to the executives e-mail accounts to schedule their appointments and answer or redirect routine enquiries from internal and external resources • Might maintain and update internal local communication e.g. billboards, essentials, and participate in (inter)national communication networks • Perform other administrative/secretarial tasks, like using and maintaining office equipment, distributing incoming mail, filing, data capturing or maintaining office supplies or other inventory • Plan, organize, and schedule own workload so that these activities are completed accurately and on time

Experience
We are looking for someone with previous experience working in a similar role in an international company. You are fluent in English, both verbal and written. It’s an advantage if you also know Swedish. You have excellent skills in the Office package. Furthermore, you are professional in your approach, structured and organized. You are service minded, humble, positive and a creative troubleshooter.

Additional Information
Some travel might be required