Executive Assistant

Executive Assistant


We are now looking for our new Executive Assistant to Vice President Service Market & Retail Operations (SMRO) at Volvo Trucks. SMRO supports the Sales Areas within Volvo Trucks with operational expertise for service and retail in order to contribute to excellent customer satisfaction.​


Are you a self-driven, highly organized, and proactive Executive Assistant? Do you have strong integrity and the ability to exercise discretion in dealing with confidential and sensitive matters and material? Are you the person with great sense of details but also able to see things in context? Then you might be what we are looking for.


The role:


As Executive Assistant for Service Market & Retail Operations, you will belong to a team of passionate, dedicated people who together take active part in shaping the future we want to live in. Our belief is that teamwork and inspiring each other to think new is what makes us create value on a higher level. You will report to Vice President Service Market & Retail Operations and play a key part in the success of the management team.


We believe that you are an effective professional with strong multi-tasking skills, as you will be handling several deadlines simultaneously, while setting the right priorities and finding solutions for the unexpected. Confidentiality and integrity are secured with you in the daily work. We want you to bring your insights, experience, and personality to the job and we strive to create a multicultural environment where we respect and trust each other to drive our business forward.


Main priorities:
Coordinate and manage VP:s schedule, emails, meetings, travel arrangements and provide confidential administration support.
Administration support to management team members and the department.
Be a partner, drive and develop administrative effectiveness to support the management team members to optimize information flow and contribute to a good teamwork within the organisation
Plan, coordinate and assist to deliver virtual/live meetings and events.
Make sure you and your colleagues have fun at work!

Qualifications/Experience likely required to be successful
Developed interpersonal skills & networking ability
Strong organizational and communication skills
Experience with working closely with senior leadership teams.
Highly competent and interested in digital & IT tools, including Office 365, EBD, SAP
Service-minded, ability to manage stakeholders with a proactive approach.
A network within Volvo Group is considered a merit.
Fluent in English, written and spoken.

We are actively working to establish teams that will take maximum advantage of the strength inherent to differences in knowledge, experience, age, gender, and nationality, among others. We find that well balanced work teams increase group dynamics, creativity, and new approaches to solutions.


Curious and want to know more about the role? Please contact us:
Sigurd Wandel – VP Service Market & Retail Operations, sigurd.wandel@volvo.com
Sandra Smith - HR Service Market &Retail Operations, Sandra.smith@volvo.com
Kindly note that due to GDPR, we will not accept applications via mail. Please use our career site.