Executive Assistant

Nordic Marketing Company

Hays Life Sciences is now looking to recruit an Executive Assistant to join the Nordic Marketing Company for a contract assignment starting as soon as possible until 2023-01-14 at AstraZeneca in Stockholm.

The AstraZeneca Nordic Marketing Company employs around 400 people and has offices located in Oslo, Stockholm, Copenhagen, and Espoo. AstraZeneca Nordic is a recognized leader in its core therapy areas and aims to improve the lives of millions of people. This is an area where you we are free to be more - encouraged to challenge traditional ways and test your curiosity. The Nordic MC drives innovative science, deliver key launches, and build close collaboration and partnerships within health care.

We are looking to recruit an outstanding Executive Assistant to be based in the brand-new vibrant office in Life City in Hagastaden, Stockholm, next to the Karolinska University Hospital.

As Executive Assistant you provide the Nordic Country President high quality support, planning and prioritization of the agenda as well as ensure she is briefed on the most important issues to carry out her role efficiently and effectively, making the best use of her time.

We are looking for an Executive Assistant who thrives in keeping things well-organized and structured in a fast-paced environment, has a proactive, growth mindset, and is digitally savvy. In addition to traditional EA responsibilities, you will support the Nordic Leadership Team, lead meetings and projects. Integrity and discretion in handling confidential information and professionalism in taking care of senior executives are essential.
Responsibilities include:

* Screen and respond with discretion to often highly confidential requests and inquiries, and support and coordinate Nordic internal communications sent from the Nordic Country President or the Executive Leadership team.
* Manage appointments and schedules, prioritize the Country President's agenda, and make travel arrangements.
* Coordinate meetings, including attendee management, materials preparation, room set-up and issue resolution, and prepare agendas and manage minutes and action tracking for the leadership teams that the Country President leads.
* Scheduling and plan internal in person or virtual office meetings in their entirety by securing all logistics, catering and when required managing Zoom/MS Teams using digital technologies to engage with our audience.
* Providing administrative support including creating detailed Microsoft PowerPoint presentations and report generation in Excel and Word and material for internal/external meetings, and for social media.
* Administer, review, and approve standard expenditures and financial procurements
* Support onboarding of new senior leadership team members

In order to succeed in this role, you have:
Experience supporting senior leadership as an Executive Assistant / Personal Assistant while partnering with other executive assistants, in addition to being:

* Digitally savvy and interested in using digital tools to communicate and improve ways of working
* A strong interest in learning; is curious and asks effective questions
* Strong interpersonal, collaborative, and communication skills.

Essential requirements

* Experience providing support for senior-level executives in an international organization
* Exceptional planning and organizing skills, with a strong sense of urgency balanced by a good ability to prioritize
* Experience of sophisticated diary management, arranging international travel, and expense reporting
* Digital savvy, with experience from working in Microsoft Outlook, Excel, Word and Teams, Zoom and WorkPlace
* Fluent in English and Swedish, verbally and written

As a core partner to our Nordic and Swedish Leadership Team, you will play a pivotal role in making a difference in the organization and to the patients we serve.

As a person you possess a high drive, are able to prioritize in a constantly evolving environment and aim to deliver in a timely manner.

About AstraZeneca
At AstraZeneca when we see an opportunity for change, we seize it and make it happen, because any opportunity no matter how small, can be the start of something big. Delivering life-changing medicines to our patients is about being entrepreneurial - finding those moments and recognizing their potential.
We're proud to have a unique workplace culture that inspires innovation and collaboration. Here, employees are empowered to express diverse perspectives - and are made to feel valued, energized and rewarded for their ideas and creativity.

Join us on our journey of building a new kind of organization to reset expectations of what a bio-pharmaceutical company can be. This means we're opening new ways to work, pioneering cutting edge methods and bringing unexpected teams together.